[SOLVED] Limit linked record selection to a view


Same problem here. One table is used to record, say, 4 transactions (one each week for a month) for a vendor. A second table records a single check written for those 4 transactions. When I record the check number, I link to the transactions table, and although searching for the records I want is easy, the list gets cumbersome.

If I could either filter the link or use cntl key to multiple select, I wouldn’t have to search and select 4 times for each check.


Please make this happen!


I would also love to have this feature!


Agreed - this would be a great way of achieving something as simple as filtering out completed tasks linked to an event or project .


You can do this! I believe in you Airtable!


This would be great as well! I don’t currently use airtable(currently with JIRA) but that would really make this powerful as a CRM and PM tool.


+1 Would love to see this feature for project management use case


Absolutely a needed feature. How has it gone so long without being implemented? I would love to use Airtable for more solutions, but without some basic features like this, I can’t.


Hi everyone, I have en employee data base that contains active and departed colleagues, who are marked “alumni”.
On a separate form for current employees I have an expense request form, in which my employees can select their name from a drop down.
Problem is that in that drop down, there are my former employees as well… is there a way to only show a specific subset of my records in a web form ?
Thanks in advance.


There is not currently functionality built in for that, but there is feature that does this currently in beta testing. It allows one to limit the selection of records linked into one table to only those available in a particular view in the source table.

So when this feature goes live, you’ll be able to create a view in your Employees table that filters to show only active employees, and then use that view to filter records in your Expense Request table Form View, so that only Active Employees show up as options.

Based on my past experiences with Airtable’s beta program, I’d guess you can expect to see this feature go live in somewhere around a month. But not all betas are the same, so that’s not a guarantee.


Great!! Signed up and looking forward to testing this one out!


that’s great news
looking at the responses on this thread, this is a qualified need and if it doesn’t make through beta, there will be a lot of disappointed users


It is indeed a long awaited feature.
Does this mean that I can now rollup/count specific records from a certain view (Aka conditional rollup/count)?

This does not seem to be working for me. I have limited my linked records to a specific view, but the rollup is still rolling up values from ALL records, and not from the specific view.


Do we know if this has been worked on at all?


Look at the 4th response above yours:


Thank you for your help Jeremy. Next time, I’ll carefully read through every single comment before asking a dumb question.

Jeremiah Sumner

Facilities Systems Engineer

Sutter Health FM Technology




+1 - looking forward to trying it out.


Hi, does anyone know if there has been any update on this? Is this on the roadmap soon? Or is this still in beta-testing?


I’m in need of this feature as well, I keep running into quirks like this that hold me back from committing to deploying this to my team as well as upgrading to pro.
I need the basic features to exist in order to actually prove out Airtable…

I’m trying to design a device calibration Base that needs to have each record link to the ‘standard device’ that was used to calibrate the ‘device under test’, where there are multiple records for each standard device, as it is itself calibrated once a year, but I need to limit it to only the most recent.


Total +1
@Katherine_Duh : This is such a powerful feature so that without I’m on the verge of moving my clients to a normal database/inventory system.

The beauty of Airtable for me is that my (non-tech) clients can update/edit/add data without me. But I also don’t need to build a whole system. But I’m reaching a point in my client’s prototypes that their desires become more and more dependent on this feature…