I would love to get your help/creative ideas regarding Airtable automations.
The company I’m working for has about 70 clients and it keeps growing. We’re in the middle of updating their bases to a new layout with multiple new features with a dependency on the automation features.
Currently, we have a pro user with a limit of 50K monthly automations per base. We’re planning on moving to the enterprise plan, and unlock the possibility of 500K automations per month.
Our problem starts when we’re thinking about the future.
If we’ll add more clients - we’ll add more automations. Each base has about 60 columns, many of them depend on automation as said before, which leads me to the point that maybe even 500K automations won’t help us out here.
In general, our product generates leads for our clients. It means that every day each client has 2 digits of new records (depends on their plan).
Eventually, it means that for each record, a large number of automations will be activated.
Another aspect is that we’re copying data from old bases to the new ones, and if a base had a history of 3000 old records, you can do the math and see that even 500K won’t be a fit for us.
So, after giving you a brief of the general picture, let’s talk about the solution we brought to the table.
We’re planning on moving some of this automations out of the platform to a 3rd party bot that will read records from Airtable, and push them back. My question is, will this action also be categorized as a ‘run’?
Here’s a brief:
If record match conditions - send it to our server:
Then, our 3rd party bot will make the adjustments and send it back using Airtable’s API.
We’ve split the automation into two groups:
- New records automation (Meaning - when a new record comes in, make the adjustments)
- Manual operations automation (Meaning - when a client modify a record, set a reminder, etc. - make the adjustments)
We believe that the ‘New records automation’ will consume much more resources, so we’re trying to move it out from Airtable and leave the manual modifications automations. By doing so, our Enterprise license will fit to our needs.
The question is: if we’re gonna adopt this method, will it still count it as a run, or we can reduce the number of runs by doing so?
If the answer is no, I’d love to hear new thoughts on how to deal with this kind of problem.
Another question - Is it possible to upgrade only the automation limit (Meaning - staying a pro user with 1M automation, or upgrade to enterprise with 2M)?
Thanks for your time and help!