Aug 01, 2024 01:55 AM
Hello all, I need your brilliant brains!
I am new to Airtable and I am hoping to create a base to rule them all, so to speak. Basically, I am a small biz owner and a single mum with ADHD and I am just drowning right now and I need to turn things around and manage my time a bit better and I'm hoping Airtable can (and you) can help!
I am thinking I'd like a base that I can use to map out my capacity in regards to the projects and tasks I have and sort of timeblocking my day. I'd love to be able to have time spent on tasks adding up so I can see when I am approaching the capped amount and/or when I have gone over. I want to be able to plan a weeks worth of tasks for the business, allocate to my subcontractor and reshuffle tasks around because, life happens. I would love to have a simple interface where I can view all of the data.
I'd also like to have a base for each of my projects so that I can report back to the client about what has been acheived, what is outstanding, hours worked etc. If possible I'd love to have a table inside of this base where clients can view and add tasks themselves (or maybe a form though that could get annoying) If the two of these bases could link somehow that would be fantastic! I don't want to overcomplicate things, I just want my life - in particular, the business - to feel easier to manage and that I am giving my clients a good experience instead of a chaotic one.
I currently use Asana but would love to move everything across to Airtable. I'm on the free Airtable plan, would consider the paid plan if someones idea knocks my socks off.
All ideas welcome, and appreciated 🙂
Aug 12, 2024 06:18 PM
Jan 18, 2025 01:25 PM
For time management, create a base with tables for tasks, time blocks, and a weekly planner. Use fields for task duration, priority, and status. Airtable’s “Group by” feature is great for time-blocking by day or project. Add a formula field to calculate total hours and set a cap so you’ll know when you’re overbooked.
For client tracking, make a separate base with a table for projects and one for tasks. Use shared views or forms for clients to add tasks without overloading you. Link the two bases via synced tables so you can see subcontractor progress alongside your weekly planner.