Formula that allows me accrue a PTO day by month

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4 - Data Explorer
4 - Data Explorer

Hi Everyone, I am trying to build a simple PTO tracker for my team. I have my list of employees and I would like to add a column with a formula that create 1 PTO day per month but I dont have clue on how to do it. Any help on this please?


3 Replies 3

If the requirement is just a simple incrementor that gains 1 in value each month, it should be pretty simple.


  • You have a “Start Date” field where each team member’s start date with the team/company is indicated as a Date
  • You want the PTO value to increase by 1 for each month since the team member’s start date (implying everyone’s PTO will increment by 1 every month, but not necessarily on the same day – a team member who started on the 6th of the month will earn their PTO day on the 6th every month; a team member who started on the 27th of the month will earn their PTO day on the 27th every month, etc.)
  {Start Date},
  DATETIME_DIFF(TODAY(), {Start Date}, 'months')

Thanks so much Jeremy! it was so helpful. And one more question, what about for those employees who has 2 weeks per Year, which formula can I use to do a monthly accrual of this case? Thanks!

6 - Interface Innovator
6 - Interface Innovator

Multiply the above formula by 0.833333333
Assuming 2 weeks/year is 10 days per year. Maybe use a round() or rounddown() formula to process it.