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‎Feb 20, 2025 03:26 PM
Hi there!
I've been playing with the Utilization summary grouped by Assignee in the Project Management template and am trying to figure out if there is a task that is assigned to multiple users show up in each users field and have the time spilt evenly.
I see that you can have the time split evenly in the properties settings but when a task has multiple users it shows as a task in whatever the combination of users is because I've grouped by User. I'd rather see the task in both users individual grouping with time split equal.
Any one run into this and have a solution?
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‎Feb 21, 2025 01:49 AM - edited ‎Feb 21, 2025 01:50 AM
Hi @PickThisBerry !
In more general terms, what you're looking for is to group by a Multi Select field, in a way that the records show up in all values' individual groups instead of having a group for all combinations.
With the default Grid view, this is not possible. However, if you create a List view and group by it, it's going to behave exactly what you're looking for - see the selected last task below:
Hope this helps!
I'd love to explore more use-cases of Airtable and automation specific to your business, if you're interested feel free to book a free call for any time that works for you 🙂
-- Best, Milan - Automable.AI
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‎Feb 21, 2025 06:49 AM
Hi Milan–
Appreciate the insights and I understand that functionality.
I was more looking for a view within a timeline that has a utilization summary I'm trying to figure out if there is a way to have TASK 3 show up in each assignee vs as a grouping of the assignees and still have the time allotted to the task to be split among all the assignees.
In the visual TASK 3 takes 100% of time in a day. With 1 Assignees it would fill their day but since there are 3 assignees and the allotted time is set to split the task should take 33% of their day.
The challenge I have is that while i understand the current functionality and that pulling the task out based on grouping helps in certain aspects of reading the data and we have a lot of tasks that are shared in various combinations of assignees so it clutters this view.
Open to any other suggestions anyone might have tried.
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