Help

Save the date! Join us on October 16 for our Product Ops launch event. Register here.

How to automate linking multiple records with the same value to another table

Topic Labels: Automations Data
2416 1
cancel
Showing results for 
Search instead for 
Did you mean: 
S_Malchev29
4 - Data Explorer
4 - Data Explorer

Hey there! As I am new to using Airtable, I am wondering how I can link multiple records with the same value to a record in a different table. Let me be more specific below.

I have two tables:
1. New Users (A list of unique new user that started using an application)
2. Guide views per visitor (A table with records that record every single in-app guide view, progress, date, etc.)

In the Guide views per visitor table it is possible for there to be multiple records of the same user, for instance when person A has seen guide X (record 1) and guide Y (record 2). Ultimately, I would like to showcase which guides every new users has seen in a column in the New Users table. Would love to hear how and if I will be able to do this through linking records or automation?

1 Reply 1

Hi,
Autolinking is one of the basic and often used automations, simple enough to just try and thus learn to create.  I usually set the Trigger "when record matches condition", which is  "some fields has data, but the  link field is empty".
You can use easiest way, when some table has 100% unique primary field. Then you need just 1 action - 'Update record' to put value in  linked field of a second table.
But more accurate way is to put a list of record IDs into link field of a given record (amount of IDs might be 1 or 0). So, you need 2 actions: at first 'find records' to get a list of IDs to link.
Note that you should choose Dynamic to use data from trigger.

Alexey_Gusev_0-1688171793066.png

and then put it into link field

Alexey_Gusev_1-1688172130361.png