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Re: Is there a way to email to Airtable

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RonniEloff_VKDe
8 - Airtable Astronomer
8 - Airtable Astronomer

I don't believe there is this functionality but can gmail SEND email to an Airtable Base?  (like forwarding an email to airtable)

12 Replies 12
ScottWorld
18 - Pluto
18 - Pluto

This is not natively possible in Airtable, but you can do this with Make's custom mailhooks and Make's Airtable integrations.

Make's custom mailhooks would give you a special email address that you can send your emails to, and then you can parse those emails into Airtable.

Alternatively, you can just have Make monitor your inbox of your Gmail account using Make's Gmail integrations, and then parse your emails from there. You can also setup filters to conditionally process some messages but not other messages, based on the criteria that you specify.

If you’ve never used Make before, I’ve assembled a bunch of Make training resources in this thread.

Hope this helps! If you’d like to hire an expert Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld

Gmail can't, but there's an automation trigger for Outlook Emails, so I reckon you could set up a filter in Gmail and forward to an Outlook account that you create just for this maybe?

Screenshot 2025-01-23 at 1.00.21 PM.png

MloganAirtable
Airtable Employee
Airtable Employee

On Business and Enterprise Scale tiers - your Airtable can receive emailed CSV or .xlsx files to be incorporated into your base table. 

More information here

ScottWorld
18 - Pluto
18 - Pluto

@MloganAirtable Unfortunately, that's not really a viable solution for most people, because it creates a read-only table of data, which people are unable to edit or delete in any way.

- ScottWorld, Expert Airtable Consultant

ScottWorld
18 - Pluto
18 - Pluto

@RonniEloff_VKDe 

If you're looking to automatically import CSV files into Airtable, the best way to do it is via Make's CSV integrations.

I give step-by-step instructions on how to do this in this Airtable podcast episode.

Hope this helps! If you’d like to hire an expert Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld

airtable #on2air #builtonair 7/18/2023 - BuiltOnAir Live Podcast Full Show - S15-E02 ___________________________ The BuiltOnAir podcast is a live weekly show highlighting everything happening in the Airtable universe. Check us out at BuiltOnAir.com/join. Join our community, join our Slack channel

Thanks Scott

We have currently the required NPO retention policy - email retention process - I am having folks print to pdf and store on the GDrive into the specific retention folder, which I then process and link into a retention table in our Legal Base.

I will take a look at the at Make to see if will help I want  the Executive Director to be able send a copy of an email that we need to retain to AT table so we can keep a copy per our Retention policy of legal/NPO related and HR related emails.  She tends to forget and I want to make it even easier to do right at the time she receives or sends.

That won't work for what we're doing.  Thanks for the suggestion

Ya Scott mentioned that above...so I am going to look into that

We're not looking at csv or xls.  We're needing to retain specific emails for our NPO retention policy and.  More so, we're under the NPO license agreement.  Business / Enterprise is just way to expensive (and sad that it is) for NPOs.