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Please consider creating a Gmail Add-On.
Allow us to turn emails into tasks in Airtable.
You can achieve this with Zapier or IFTTT.
Good morning and thank you for your reply.
I am using Zapier but it is far from elegant.
I have it so I forward the email to a unique email which triggers the Zap and lands the item in Airtable.
Can you share your Zap if you have it working better than that?
Create a Gmail label called “Add to Airtable”
Create a Zap that triggers anytime “Add to Airtable” label is applied to an email
Create a step in the Zap that send the data to Airtable
Create a step that searches your Airtable base for the from or to email address. Associate the email data with the record
Whenever you want to forward an email to Airtable, just apply the label. Easy!
Hope that helps!
Thanks Hashim, I appreciate that.
I did try out the label approach, only major hitch is the two day limit. According to Zapier, Google’s API will only trigger and send email off to other app if the email has been sitting for less than 2 days in your inbox…go figure.
I did create a Zap that triggers when I forward email to myself to mark+whatever@gmail address…that does work always. Not very elegant…but works.
Have a great weekend,
Hey @Mark_Ryan, I’m building a Gmail add-on for Airtable. Are you still looking for a solution? If so, I’d be interested to hear what you’d like to see in it, if you have any specific requests. When it’s ready for testing, you can also get an early glance at things and give it a test drive.
For anyone else who may come across this thread, feel free to add your input, as well. This first version will be inherently basic, but I’m planning for future additions already.
Any progress on that add-on, Andy?
Hey @Bobby_Shiffler! Internally, yes, but the dev and release of it has taken a backseat to my core freelance work, which has been keeping me plenty busy these last few months. It’s definitely still on my mind, and I’m looking forward to putting more time on it.
I’m glad to hear you’re interested! Is there anything specific you’re looking to do with such an add-on? As of now, out of necessity it will take the form of a very open structure that will require a user to do a bit of setup at the beginning. That’s good for configurability, but bad if someone wants a turnkey solution (it should be a quick setup, but even still). If there was enough demand for a specific use-case, it’s possible I could just create a lot of different add-ons—variations on a theme—essentially the same add-on but purpose-built and packaged for a single use-case. As of now, however, I’m leaning towards a framework that people can make work in their own ways.
I would totally be interested. I’d like to be able to create a task from a gmail (gsuite) into Airtable WITH ATTACHMENTS that my VA can access from her side any time.
What about integrating it with Zapier or Integromat? You could watch a Tag and create a new record for the new email.
That is jugad, but not a permanent solution. There are adons available for trello, asana, wrike etc. You can easily create records to the respective projects from inbox and even comment directly from the gmail. Also, these adons are free.
Isn’t it possible incase of Airtable?