This is being reposted.
Hi Airtable Community,
I’m looking for an experienced senior Airtable systems architect to help establish a clean, scalable foundation for an early-stage platform.
I’ve begun development but am now looking to bring in someone who can properly structure and execute Phase 1.
Phase 1 Objective: Create a functional onboarding and data foundation that supports user signup, access, and future expansion.
Phase 1 Scope: • Design a scalable Airtable base structure (users, onboarding, content access)
• Build a working signup flow (form → Airtable → email capture)
• Integrate with existing landing pages for onboarding and access
• Ensure the system is clean, organized, and ready to scale
What success looks like: • A fully working signup/onboarding flow
• Clean, understandable Airtable structure
• Clear path for future expansion without rework
What I’m looking for: • Strong systems thinking (architecture, not just table setup)
• Experience with onboarding flows and integrations
• Ability to define and deliver clear outcomes efficiently
• Open to working within a defined Phase 1 scope (fixed or capped budget preferred)
Context: This is part of a larger platform build, but the immediate priority is getting Phase 1 implemented correctly.
If this aligns with your experience, I’d be interested in hearing how you would approach structuring this phase and what deliverables you would define.
Thanks in advance.
Senior Airtable System Architect needed for a unique global project
+1
Hi there, I just replied to your previous post, but I see you've answered some of my questions here so let me speak directly to this scope.
Phase 1 as you've described it is clean and totally executable. Here's how I'd approach it:
Base structure:
- One users/contacts table as the foundation (email, signup date, access tier, status)
- A separate onboarding table linked to users to track where each person is in the flow
- Content access built as a linked table from day one. Even if you only have one tier right now, structuring it this way means Phase 2 never requires a rebuild.
Signup flow:
- Form > Airtable > automation triggers welcome email and sets status
- If you're using Make for the integration layer, that opens up a lot without adding complexity, happy to build the flows there if that's already in the stack
Integration with your landing pages:
- Make + the Airtable API is a clean combination for this. Form submission hits Airtable, Make handles the downstream logic (email, access, notifications). Easy to extend without touching the base structure.
What clean and ready to scale deliverables look like to me:
- Airtable base: users, onboarding, and content access tables: structured, no redundancy, field naming conventions documented from day one
- Working signup form connected to the base
- Automation: form submission triggers email capture and status update
- Make scenario handling downstream logic (email confirmation, access flag)
- Automations labeled and commented so anyone can pick it up
- Handoff doc: logic overview and clear expansion path for Phase 2
I'm comfortable working within a defined Phase 1 scope, and I'm more interested in getting the foundation right than in the dollar amount for Phase 1. If this grows the way it sounds like it could, I'd rather be the person who built it correctly from the start.
Happy to lock this into a formal scope once I know a bit more about your landing page setup
Hi There,
This is how I will approach your project build.
It will have 3 tables.
1. Users — the source of truth
- Name, Email (primary field), Signup Date, Status (Active/Pending/Inactive), Source (which landing page), Tags
2. Onboarding — tracks where each user is in the flow
- Linked User, Step Completed, Completion Date, Notes
- Steps: Signed Up → Email Confirmed → Access Granted
3. Content Access — controls what they can see/use
- Linked User, Access Level (Free/Beta/Pro), Granted Date, Expiry
I will create 3 views for each table.
- New this week.
- Stuck/incomplete
- Expiring soon.
There are the automations I will implement for phase 1.
Landing Page Form → Airtable Form (or Tally/Jotform)
↓
Record created in Users table
↓
Automation: Send welcome email
↓
Onboarding record auto-created (linked)
I am available to start immediately and answer your questions.
Regards
+3Hi
I’d approach Phase 1 by designing a clean Airtable architecture (users, onboarding states, access) and building a simple, reliable signup flow (form → Airtable → email capture) that’s structured to scale from day one.
The goal is a system that’s easy to understand now, but flexible enough to expand later without rework.
I can also outline the architecture upfront so you have full clarity before we build.
You can book a call with me here : calendly.com/philipadeniji655
+1Hi, you’re at the exact point where structure matters more than speed and getting Phase 1 right will save you from rebuilding later.
I’d focus on creating a clear Airtable system that defines how users move from signup to access, then build a simple, reliable onboarding flow connected to your landing pages. The priority is making everything clean, logical, and easy to extend as the platform grows.
End result: a working onboarding system plus a solid data foundation you can confidently build on.
Happy to share a quick structure outline before starting so you know exactly how it will scale.
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