Builders Board

I have been using top-tier Airtable since 2021. I have a very complex workspace with 100k records coming and going, 100+ users, I use new features before they are even announce, I know the stuff.Airtable should minimze the development of AI features that only work to deceive small users with the “Agents Hype”.Please, PLEASE!! Lets come back to the good old days when features were really ground breaking, really hard-core for builders and high-end users. Remember the releases of “two-way sync”, “interfaces”? This is year “What’s New” page is just sad.Airtable is getting PAINFULLY slow when you have a few syncs and formulas. Improvements in performance should be a priority over AI slop.

We are implementing Airtable as an internal management and document-control system for a construction and project management company. During the implementation, we identified several limitations in Airtable Interfaces and the available document-generation tools when attempting to produce professional corporate documents directly from Airtable data.1. Limitations of Airtable InterfacesInterfaces are very useful for presenting and interacting with information stored in Airtable. However, they offer limited control when the objective is to create a formal, professional presentation intended for supervisors, managers, clients, or other external users.A company may need to incorporate:Corporate logo Corporate identity Project credentials Document title Headers Footers Signatures Project information Document codes Tables Photographs Other graphic elementsThe current Interface Designer does not provide the same level of control over the layout and composition that is available in a document-d

I have been working on a quote-to-invoice workflow with our users in Airtable and wanted to share the setup in case it helps others building a similar process.The common issue is that a quote and its final invoice contain much of the same information: client details, products or services, quantities, prices, tax, and totals. Once a client accepts the quote,manually recreating that data for an invoice creates duplicate work and can introduce errors. Workflow overviewThis is the flow I use:Create a Quote record in Airtable with the client, line items, totals, and related project information. Change the quote status to Sent. An automation generates a PDF quote and emails the client an e-signature link. The client reviews and signs the quote from that link. Once every signer has completed the signature, a field on the linked Invoice record updates to Accepted. That Invoice status change triggers a second automation that generates the invoice PDF and emails it to the client.The result is th

Hey Folks,I am looking for some freelance support on my small company called FallLine. The assignment comprises of developing several key operations like: matching data, AI agent intake processing, E-mail automation etc. In case you could be of help, I am happy to connect. Best regards,Diederik 

Bending Spoons makes first post-IPO acquisition with $1.3 billion Airtable dealMILAN, Aug 4 (Reuters) - Bending Spoons (BSP.O), opens new tab has agreed to buy Airtable in an all-cash deal ​valuing the U.S. software firm at $1.285 ‌billion, the companies said on Tuesday, marking the Italian technology company's first acquisition since its ​Nasdaq debut last month.https://www.reuters.com/legal/transactional/bending-spoons-makes-first-post-ipo-acquisition-with-13-billion-airtable-deal-2026-08-04/ Bending Spoons has entered into a definitive agreement to acquire Airtable for $1.285 billionMILAN--(BUSINESS WIRE)--Bending Spoons S.p.A. (NASDAQ: BSP) announced that it has entered into a definitive agreement to acquire Airtable, in an all-cash transaction that values Airtable at an enterprise value of $1.285 billion, which, together with Airtable’s current net cash-and-cash-equivalents balance, implies an equity value of approximately $2.25 billion. The acquisition is subject to customary clo

I’ve noticed that sometimes Airtable is unavailable for a couple of hours, and when I look through the incident history, I find there has already been a couple outages this year. Some of the systems I build for clients in industries like accounting or payroll systems needs 24/7 access, or at least a backup plan that kicks on while airtable gets fixed. Is there any known or solid method to provide a backup system when airtable shuts down?It’s been very unnerving to have clients tell me they can’t get on their systems that they need to operate their business.

Problem:The ‘Find Record’ action only lets us search with static values, and so we can’t use another record’s date field value at all: Solution:Convert both Date field values into numeric Unix timestamps, then compare those numbers!   The step by step guide can be found below, and here’s a link to an example base.  You can duplicate the base into your own workspace to poke at it as well! Table setup:We’re starting off with ‘Start Date’ and ‘End Date’ date fields: Create a new formula field with the following formula for the Start Date field DATETIME_FORMAT({Start Date}, 'x') + 0 Explanation: DATETIME_FORMAT() with the "x" format converts the date into a Unix timestamp measured in milliseconds (docs here) However, DATETIME_FORMAT() returns the result as text, and so we add + 0 to convert the text into a number.  Now that it’s a number, in the Find records action we can use comparison operators like >=, =, etc If we left it as text, we’d only be able to use the text operato

I’m working with various fashion companies to spec out and develop PLM systems. People in Fashion loves Excel, so one of the great things about Airtable is for onboarding you can make it feel a bit like Excel.Another thing people in fashion love is printing. Lots of printing. Especially product images with annotations that explain exactly how a garment should be made or changed and is a core part of the production process. Those printouts often end up on a sewing machine somewhere on the other side of the world, where the person making the garment doesn't have access to Airtable.And this is where things become difficult. Airtable can feel like Excel, but it's not Excel. One area where it still falls short is image annotation. You can add simple annotations, but producing flattened, print-ready images isn't really possible. This however, Excel is surprisingly good at.You can annotate an image, save it, and come back six months later to update it. It gets a bit clunky with larger files,

Hello everyone,I'm new to this community and excited to be here! I'm looking forward to learning from your experiences, sharing ideas, and connecting with other members. I hope to contribute to discussions whenever I can and learn more from all of you.

Engagement Model: Two-Phase (Phase 1: Discovery/Architecture | Phase 2: System Build)Reporting to: Gregg Curtis, CEO & Senior ProducerLocation : California, USA based - remote The MissionTAS PRO is looking for an Airtable Architect to design and deploy a centralized "Project Bible"—a master application that serves as the single source of truth for projects ranging from $10,000 to $10,000,000.We aren't looking for a data entry specialist or a basic builder; we are looking for a systems visionary who can translate complex creative production workflows into an intuitive, high-velocity digital ecosystem.The Critical Mandate: Ease of UseOur previous systems (specifically the Lightscape base) were technically sound but limited due to Stakeholder Friction. If our riggers, creative leads, and clients find the system cumbersome, it is a failure.Your primary KPI is User Adoption. You must move away from "Grid/Spreadsheet" views and utilize Airtable Interface Designer to build bespoke, fricti

Hi everyone,I have been working a lot lately on connecting Shopify checkouts and backend data to external platforms, and I wanted to share a few things I learned the hard way.Shopify is amazing for the cart and checkout experience, but I keep running into situations where the native features just don't cover custom frontend designs or complex warehouse routing.If you are planning to build a multi-platform setup, here is what you should watch out for:1. Zapier and Make have limits Using automation tools to sync Shopify orders to a custom database is great for getting started. But once you hit a certain order volume, the delay in data syncing will cause headaches. For example, if you sell digital access, users might not see their purchased content immediately because the webhook is delayed.2. Inventory syncing is the hardest part If you use an external system for warehouse management, do not rely on standard out-of-the-box connectors for real-time stock levels. They often batch update ev

We are searching the Airtable community for power-users who’d love to join my team at Airtable as a base optimization specialist. If you love solving puzzles, helping people get more from a product that they already love, and are based in the UK,  this role is for you! Check out the job link here to apply.

Hello everyone,At TypeFlow, I built a way to generate cross-tabulation tables (pivot tables) directly from Airtable linked records - no formulas, no scripts, no manual formatting.You pick a linked record field as your data source, set a row field, a column field (any single select), and choose Count or Sum. TypeFlow reads the single select options from Airtable and generates thecolumns dynamically. Add a new option in Airtable, it appears in the next document automatically.It also supports grouped column headers - two levels of columns for more complex breakdowns. For example, Male/Female on top, then race categories underneath.Here's a quick demo with two real use cases: A garment supplier with a size-quantity grid (sizes as columns, styles as rows) An HR compliance report with 191 employees grouped by occupational level, race, and gender  Our doc: https://www.typeflow.us/help/document-generation/pivot-tablesOur website: https://www.typeflow.us/The table is generated inside your PDF

I do free half hour calls where we'll discuss what your problem is and try to do as much as we can within that call!The goal of the call is really for you to see how we'd work together and whether we'd be a good fit, so please feel free to prepare an issue you're facing for us to work on together tooIf you're on the forums a lot chances are you've seen some of my replies as well, and here's a link to my Profile for you to see my, at the time of this writing, 5700++ posts.  Hopefully they provide you with a bit of a sense of how I workTo schedule something, just click here to select a time that's convenient for you.  I look forward to helping you solve your problems!

YES! Yes, yes, yes! They are finally here!!! Airtable is a relational database. As such, it allows you to link records from one table to record(s) from a different table and keep such relationship on both sides.However, there are interesting use cases in which you’d want to link records from one table to records from the exact same table. For example, you might want to have one unique table for Tasks and handle hierarchy between them (e.g. Parent task, and Sub Task(s)).When creating a linked record field to its own table, you would have seen that only one field was created (the one you did manually). You would call this field Child Tasks for example, and link through it the child tasks to any parent task. However, the inverse relationship (backlink) would not be tracked anyway -meaning which are the parent tasks for each child tasks. To such effect we used to have to create yet an additional linked record field to the same Tasks table, and create all sort of nasty automations and scrip

Put together this video tutorial on automatically generating PDFs of invoices from your Airtable data using DocuPotion: The approach involved is:Create a reusable invoice template Map template fields to your Airtable data Trigger generation via either 1) an Airtable Automation or 2) via button / formula clickHope it’s useful and any questions let me know.Alex

Put together this video tutorial on automatically generating PDFs of invoices from your Airtable data using DocuPotion:The approach involved is:Create a reusable invoice template Map template fields to your Airtable data Trigger generation via either 1) an Airtable Automation or 2) via button / formula clickHope it’s useful and any questions let me know.Alex

We are looking for a highly capable Senior Airtable Developer / Low-Code Solutions Architect to design, build, and scale business-critical workflow automation and internal tooling solutions using Airtable and related low-code platforms.The ideal candidate should have strong experience in workflow design, database architecture, automations, integrations, and stakeholder communication.  

When sharing Airtable with clients, vendors, or partners, many teams end up adding paid seats — even when those users only need limited access.I put together a simple Airtable seat cost calculator to estimate:- Monthly seat cost- Yearly seat cost- Based on plan + number of external users + access frequencyIt’s a small utility meant to help teams understand the cost side before deciding how to share data.Tool link:https://www.clientlybase.com/tools/airtable-seat-cost-calculatorHope this is useful for anyone thinking through Airtable access and pricing. 

Hey hey!!A very simple, yet really really nice, feature got released without too much promotion/announcement (unless I missed something): Collapsible Groups for Interfaces!!!! 🎉🎉🎉🎉This was not published on Airtable’s What’s New page.  Just wanted to share this here :D.Mike, Consultant @ Automatic Nation YouTube Channel

Hey everyone — sharing something I built and would genuinely love this community's feedback on.The problem I kept hitting: letting someone outside your workspace update an Airtable record is harder than it should be. Interfaces work, but now cost a paid seat per editor. Native forms only create new records, not edit existing ones. And the third-party form-builders, while powerful, are a lot to set up when all you want is "send this person a link to update their record."What I made: editlink.io  You connect Airtable, pick which fields are editable, and it gives you a signed link for any record. You send the link; the recipient updates their own record — no account, no login, no access to your base. You get an email when they save. Setup to your first link is about 5 minutes.Honest take vs alternatives: if you need a full form-builder with logic, payments, multi-step, etc., tools like Fillout or miniExtensions are more powerful and I'd point you there. EditLink deliberately does one thin

 Hello everyone,At TypeFlow, I built a way to print inventory labels with barcodes directly from Airtable data - no Zapier, no code, no external barcode generator needed.The barcode is generated automatically from any field in your Airtable (SKU, product ID, serial number). You design the label layout in a drag-and-drop template builder - pick your label size, add fields, position the barcode, adjust fonts and spacing. Then map your Airtable fields and hit generate.It supports Avery sheet formats (like 5160 - 30 labels per page) so you get multiple labels on a single A4 sheet, ready to print on label paper. Labels with missing data are automatically skipped - so if a record doesn't have a barcode or a required field, it won't show up as a blank label on the sheet.It also handles quantity - if you have a "Qty" field in your table (e.g. 50 units in stock), it prints that many labels per record automatically. No duplicating records.Same approach works for shipping labels, mailing labels,