Base Design

Hi Airtable Community,I have a single-select (dropdown) field in my Airtable base, and I need to reorder the options in the dropdown list.Currently, the options appear in the order they were created, but I want to:Change the order manually (e.g., move certain options to the top).Questions:Is there a way to reorder dropdown options without deleting and recreating them? Can this be automated (e.g., via scripting or an integration)? Any best practices for managing dropdown option order in large bases?Thanks for your help!

I’m wondering how or if a Make or Zapier sync model can detect changes on field types that can’t trigger the ‘last modified’ field that the sync is based on. If no editable fields on the record are ever changed, would the sync detect changes on a rollup field?What’s a best practice way to achieve this?

Hey Guys, i wanted to ask if a guest user via Airtable Portals has the possibility to actively work in interfaces and set for example a drop down menuitem to an different value or add comments in a single line text field, which then is updated in the base. Or is the guest user via Portals a read-only access and changes made are only visible for the guest user session? 

buongiorno, sono nuova di airtable e sto iniziando a lavorarci, chiedo consiglio a voi. cerco di spiegarmi: ho creato una griglia nella quale sono presenti tutti i miei clienti con gli ordini di acquisto. all’interno ho inserito anche le aziende fornitrici.ora mi piacerebbe creare una griglia (o vista o altro che mi consigliate) nella quale vado ad indicare il documento di riferimento del fornitore e la data grazie per la vostra collaborazione

Hi everyone, I’m looking for some advice regarding Map View in Airtable.We have one table with all the businesses we work with, and another table with all our points of interest. What we’d really like is a single Map View where both datasets appear together, each in a different color (for example: businesses in one color, POIs in another).Right now, Map View only accepts data from one table. To work around this, we had to create a combined table that contains both businesses and points of interest, with a “Category” field that marks each record so they appear in different colors. This works, but it’s messy and difficult to maintain.My main questions are: Is there any way to use another mapping solution inside Airtable Interfaces, something faster or more flexible than the current Map View? Is it possible for Map View to show records from two different tables, or is merging everything into a single table the only option? Any recommendations or best practices would be greatly appreciat

Hi All, I am looking for some guidance on how to structure my Airtable (whether on a single base or multiple) best program management. Currently, I am managing 6+ programs with multiple projects within them which I will breakdown for understanding Before I outline the structure of the programs - the key goals I'm hoping to achieve are the following: Primary goalsCentralised source of truth for all programsDashboards to show the progress of current programs (likely based on milestones)Show all tasks outstanding for each stakeholderCritical paths with date dependencies.  Secondary goalsTrack capacity of key stakeholders across all programsLink records to external bases e.g. Procurement, Lab testing, Supplier sourcing(Use case: people submit form requests on these bases which turns into a request - would love automation to trigger this from PM bases or at least link the line item on the PM base with the new request item. Mainly to see status changes etc)Budget tra

I have a few solutions on another platform that allow free users to vote on records.  Is this possible in Airtable?  I’m willing to pay for myself and my team, but asking people who will only use the solutions once or twice a year to vote is a non-starter.

CONTEXT: I am a Film and TV Producer (on a Pro (Legacy Team) account) with PEOPLE, COMPANIES and INTELLECTUAL PROPERTY bases that I sync (i.e. “push out”) as relevant to seed specific FREE client/project bases so a handful of (<5) different team members (respectively) can update content specific to their projects.EXAMPLE: I maintain box office data on movies, track streaming, broadcast and cable series ratings, statuses and talent (ShowRunners, Actors, Writers, Directors, etc.), actors’ bankability stats, everyone’s credits linked to their IP, who’s moved company-to-company in the relentless musical chairs and vertically integrated morphing and consolidating - it’s A LOT to track! LOL! :-)If I’ve done the deep dive of complicated music licensing research on a specific song - or have an actor’s whole suite of (also constantly evolving) reps’ contact info, I don’t want to have to keep manually updating that across a ton of different project bases. I USED to have this all syncing perfe

In Airtable, the default color assignments for status fields need to be customized. The desired configuration is as follows: On Track → Green, At Risk → Red, Off Track → Light Red, and Resolved → Blue. These color mappings should also be consistently applied to all related charts and graphs.

We are a nonprofit that does contracted training, and I have set up a base to track the workflow from initial inquiry to completed training (with # of participants, etc.). Still struggling to get usage, but hopefully with some recent tweaks to interfaces, that will improve. I’m adding some automations to speed up the process and get more consistency- i.e. having a proposal auto-generate from the data entered, and then when final to have it auto-generate a contract. I’m using Fillout.com to gather the official info (oftentimes the contracting entity and signer are different than the person we’re working with directly), and then plan to use Docsautomator.io to generate the contract.  My question is… from a “safety” standpoint, i.e. not losing essential data, do you see any difference between saving the contracts in a Google drive and using a URL field to store the link, or using an attachment field type and “inserting” the document?  I do have On2Air backups set up. We are a tiny organiz

Hi everyoneI'm wanting to share my Base with a new employee who's role is head of marketing.I dont want them to be able to see financials etc so only want them limited to tables relating to their role. Currently we have all our tables relating to our business in one Base.Ideally they would be able to edit the AT base backend as some things are easier that way than setting up interfaces (e.g. uploading bulk new leads) and also they can set the base up how it works for them doing their role.Is it best to create a new Base and sync it or a seperate base without 2way sync?I'm currently on the Team plan that is level down from Business plan that allows two way sync. ​@ScottWorld ​@TheTimeSavingCo ​@Mike_AutomaticN ​@MloganAirtable Appreciate any ideas from you guys! 🙏

Create a Year View in Airtable’s calendar. I do not care that others have suggested the same. I do not care what the responses have been. I will continue to create discussions to request the feature until you do. Do not reply, it won’t be read.

Hello all,I am a small video game refurbisher/reseller and as my business grows Im looking to move from Google Sheets to Air Table to help me manage the complexity of my inventory. Im hoping that the community can provide some insight into how to structure my system so that it is manageable and I keep track of things without making mistakes and/or losing my mind :)The core of my business is based on selling 3 things:Consoles Games ControllersGames are a standalone item. Controllers and consoles are not. Consoles have cables and replacement parts and controllers are similar. I often have to supply additional parts in order to create a single sellable product. For example, I wouldn’t sell a console without a power supply and AV cable.Each product also has different characteristics. For example controllers have colours and could be aftermarket whereas game have unique titles and consoles/controllers do not.Between these 3 core items would you recommend different tables to track each? Woul

Hello,  At the moment we have our planning tool in google sheet - per name / per day / what to do (fixed sessions per week) I want to add the planning to my airtable base (which i have done now) BUT:at the moment i have per day - per person - per week But if i have to change the date every week - it will be a task extra How can I do this so that I have a planning for weeks/ maybe months etc.. 

HelloI'm looking for an airtable expert who can create a multifunctional base for my Amazon business I have a fairly clear idea of how i would like it to function but don't have the time or skills to put it together. Please get in touch and we can discuss in more detail if you think this is something you can do for me Many thanks David  

I’ve run into a problem that I can’t solve.I’m using a Rollup field, and I need to get the total for the previous month.I’m using the filter “Date – is within – the past month”, but it gives me the total for both the current and previous months.When I set fixed dates for the previous month (from the 1st to the last day), the calculation works correctly.Below, I attached a screenshot with my filter settings and the result.I expected the numbers to be the same with this configuration, but they are different.The issue is that I can’t use fixed dates, because I need the period to be calculated dynamically.  

Hi team!I have to create an app to analyze interviews, extract discussed topics and suggest social media posts, based on the topics. Similar to the one Alex McDonnel showed here.It should have three datasets: Interviews, Topics and Posts. Omni created the app and filled it with some examples. Everything looks great, but when I add the new interview no topics or posts are created.Could you tell me how to fix it? 

Hello, I am syncing my calendar to Airtable, but once I did so out of the items on the calendar it is broken up into two separate kinds of events, so a sure-fire way to be able to separate and organize them is item one right now I have an automation whenever and events/ record is created it tags (single select) either one or the other with Nobody edit permission as very rare will items float between the different types. Secondly, so many of the calendar meetings are canceled or deleted. I want Airtable to follow when that happens, but also snap back live on the calendar if it is brought back into the calendar. Anything to help me head in the right direction would be appreciated.

buongiorno a tutti, ho bisogno di aiuto perchè non riesco a concludere quest’operazione:mi occupo di vendita di merce, ho creato una griglia con varie informazioni, tra le quali esiste la colonna nella quale viene visualizzata la data della merce in uscita.mi piacerebbe che quando questo cliente risulta “uscito” venga spostato in un’altra grigliacosì da avere un elenco di clienti da consegnare, e nell’altra griglia merce uscitagrazie 

Hello everyone, I started a new job at a company where I’m trying to structure how Airtable is used.We have a view that’s publicly accessible, but we don’t know which account it’s tied to. We want to delete it, but without knowing the account, it’s impossible.Do you have a way to help? Thank you for your help.Maxime

Hello!I’m looking at building a forecasting tool for a seasonal sales business and I’m not sure the best way to set up the base table My dream is a Forecast App/Page (currently happy with out Softr interface) that; #1. has a list of all products, with 2024 sales, 2025 sales, and then an editable field for 2026 Forecasted Sales#2 can be expanded upon to see a listing of customers and their purchases of said product (ideally with quantities and gross margin)#3. The forecasting and customer sales data is only visible to the relevant salesperson (sales code) My question is; what is the best way to set up the database. Currently I have different tables for Salesperson, Customer, Items, 2024 Sales, 2025 Sales (this is over 6000 entries), and then a forecast table that summarizes total item sales per sales code for 2024 and 2025 and has that 2026 Forecasted Sales column. Am I on the right track, it seems like I’m running into issues when linking things together to get that layered visibility

The public link cannot open the mobile page on my phone.The page opened on the phone shows the desktop version. I’ve tried all browsers and also tested on my friend’s phones.  

Hi all,I'm excited about the new Deep Matching functionality in AI Labs, but I haven’t been able to get any results yet. Here’s what I’ve tried so far: Tested with both large live tables (10k–50k records) and small test tables (10 records) Used conditional filtering to narrow results down to a single expected record Tried multiple models (GPT-4.1 Mini, GPT-5 Mini, GPT-5) Has anyone been able to get results successfully? If so, I’d love to hear what worked for you.Thanks!

Is there a way to wrap the text in a filed name?

Hello, I need to create a database for a fire station with:- A table for staffing levels- A table for scheduling training sessions- A table to indicate which personnel were present or absentWhat I'm doing isn't very efficient. Could someone help me? I'm new to Airtable and its many features.Thanks