Unanswered questions

Hi everyone,I’m starting this topic to learn from others in the media & entertainment space who are using Airtable at scale.I’m part of a podcast company, and we don’t just use Airtable as a database — we’ve built a significant portion of our operational workflows inside it. Our team works primarily through Interfaces, and all inputs are stored as structured data in the backend. In many ways, Airtable functions as our operational backbone.Recently, we’ve noticed that we’re approaching record limits faster than expected. This seems to be driven by the volume of workflows, automations, and syncs to other systems. It’s prompted a bigger question for us: are we structuring our architecture in a suboptimal way, or are we pushing Airtable beyond what it’s realistically designed to support at scale?I’d really appreciate hearing how other larger teams in this group are approaching this. Specifically: How are you structuring your bases to manage operational workflows and long-term data grow

Hi all, Im trying to build a timeline and all the surrounding forms to manage the factory bays and mechanics on airtable.I’m wondering if there’s any way to colour mask (possibly the background) the weekends as well as masking off the day-offs of the mecanics.  Is there a way to do this on airtable or possibly on extentions? Thanks for your attention.

Am I missing something? Tell me there is a secret. Right now the Interfaces can show the record’s Activity Feed but not the Revision History ? The only place I can show it is if I use the side panel to open a linked record, those you can have the revision history at the bottom but that is it!! As far as I know.

Hi!I am building an activity planner for an organisation and trying to achieve an interface page that shows a timeline view, but with dates running along the vertical (Y) axis rather than the standard horizontal layout. The idea is that users can scroll up and down to see multiple records (activities) lined up side by side against a shared time axis.Has anyone managed to:Replicate this with a different interface element or creative field/layout setup? Use an embedded chart or third-party tool to achieve this? Build something similar using a custom page or external embed?Any workarounds, extensions, or even "close enough" solutions would be really appreciated. Thanks!

How do you think web data analysis will change the way companies make decisions in the next few years?

Hi Airtable Community, I’ve got a sandbox running on one of my networked Airtable bases as I work on configuration to connect it to another platform, but I keep getting an error message when I try to apply changes made in the Sandbox to Production:  It’s the same error every time. I have creator permissions in both environments, as do the accounts of our external vendor working on the integration. I emailed Support, and was greatly disappointed to get an AI bot response. I’m hoping some real human beings can help me out.

We have a large volume of data in two tables (Facilities and Users) that we’ve imported via a HyperDB. We want to make routine updates from our company data lake into these two Airtable tables. There is linked data between our two tables (Facilities, Users). The updates don’t have to be instant - once daily or even a little less frequently is ok. It looks like this won’t be able to be done via a script - that it will require manual intervention via the browser tools, is this correct? Thanks in advance. Trying to point our development team in the right direction and are also open to help. 

Field agents are currently not available in forms. Does anyone know if this is in the product roadmap?

I am learning Airtable and am with a new company as of November. I’ve taken many of the online classes to learn the system but am still encountering issues with a few things. I believe part of it is the way the current data and forms are designed. I don’t think they were too far off during the creation process. However, I’d love some assistance reviewing a few small items. I’m unable to change some forms and a few other oddities. The only person who knew the system has left the company. Perhaps a 15–30-minute call. I’m sure I’m overcomplicating things. Anyone with 30 minutes willing to help me out?

Hi all, I hope you’re well. I'm building a paid directory and I need to integrate invites link in my IT strategy.However, I'd like people who might stop paying the subscription to no longer have access to the directory (without deleting the invite link).Does someone know if this is possible ?  

En los botones de búsqueda dentro de la interfaz, actualmente solo se puede buscar por el campo principal de esa tabla. Por ejemplo, si tengo en la tabla cliente: como primer campo ; “ Teléfono ” . Como segundo campo; “ Nombre ”. Actualmente solo puedo  buscar por Teléfono, porque está establecido u  ordenado  como campo principal. No puedo buscar por nombre o otra categoría , aunque la vista previa si lo contiene. Sería posible de alguna otra manera, que no se unifique estos campos. ¿?Podrías hacer algo para que sea posible. 

I reviewed the following related topic but would like to do a quick check to make sure I’m on the right track…I work in natural resources but essentially have an inventory type question. I have locations (preserves) with sub-locations that I am tracking inventory from (both receiving and outgoing). I am still building my base and recently realized that I should probably move the locations into its own because multiple tables/records are related to the location AND it’s a bit more complex than a short list of 5 items. As I started building the location (preserve) table, the problem of sub locations came up. I’ve included a couple screenshots of how I have it setup at the moment. Does this look okay from a design/structure standpoint? Ultimately I will have seeds coming from these locations and plants going back to the same or different locations.  Newly made Location tableSub location table. Final thought, I plan to edit the primary field to be a concat function of preserve + sublocatio

Hello Airtable team,We have submitted our extension for review about 3 months ago and still haven’t heard anything back. We have issued 3 support tickets and tried contacting you but heard nothing back.Could you please share the status of the review progress? Anything we can do on our end to help speed things up?Here is the block submission id: recqvvvEko3vXqEqN

Hey community!!From March 1 to March 17 builders from all over the world have been really pushing Airtable to it’s limits working on their submissions for the Airtable Community Led Hackathon!I was absolutely impressed to see stuff built that I had absolutely no clue Airtable was capable of doing (I really mean it. In fact I submitted a small demo of my own as well, with features I did not know existed).If you want to get your mind blow away, make sure to take a look at the different submissions for this year’s edition (Theme: Let’s Play). Also, make sure to like those videos you enjoy the most, as the most liked YouTube video will be winning the Baefulencer award!!!!!!Mike, Consultant @ Automatic Nation YouTube Channel I’ll be sharing more on this later today!

I’m hitting this issue with Blocks while creating an interface with Omnihttps://github.com/Airtable/blocks/issues/29Version: "@airtable/blocks": "^1.11.1"When using the CellRenderer component, we noticed that it is cropping the value of the record at around 500 characters.To reproduce, you can use the CellRenderer with a long enough text. this issue has been open since 2022, is anyone fixing Airtable Blocks bugs?

Hello,This is my first topic within this Community.We are in  Business Plan and we would like activate SSO and SCIM Provisioning.Has anyone had experience with this integration? Do you have any tips and tricks to ensure everything goes smoothly?Thank you in advance,Xavier

Omni doesn’t seem ready to be a real, live feature that promises to do “Quick data analysis and pattern recognition across records” as even the most basic capability that Airtable describes (per https://support.airtable.com/v1/docs/using-omni-ai-in-airtable#faqs).Background: I have built an Airtable base for volunteer shift tracking for a special event, with a multiple volunteer areas, and multiple shifts per area. Each volunteer has a record, and there is a field where after the event, it was logged if they showed up or not.  I am now asking Omni AI to analyze how many volunteers showed up, per volunteer area.  Issues/Process: First, Omni completely hallucinates data and presented a summary table of the show up rates -- but upon probing deeper, it arbitrarily picked volunteers and included them as part of areas they were not in.  Next, I uncover that the analysis did not actually even use the boolean/checkmark field that describes whether a volunteer showed up or not. After those two

Hi everyone,I’m looking for some help setting up an automation in Airtable for my booking agency workflow. Here’s the use case:Every time I send a contract to a client, I update a single select field in my table to “SENT.” What I’d like is to receive a reminder email after 72 hours only if the contract hasn’t been signed yet, and I didn’t change the single select field status. Current workflow: I send the contract and set the status to “SENT” If the client signs it, I manually update the status to “SIGNED” (so no reminders needed) If the client does not sign within 72 hours, I want to receive an email reminder so I can follow up directly (I know Airtable can send an email to the client, but I would like to send it instead) The key requirement is that the reminder should not be sent if the status has already been changed to “SIGNED” within that time frame. I’m not sure what the best approach is here (delays, conditions, or possibly a workaround with timestamps), so any guidance or e

Hello! I’m fairly new to Airtable, and very new to Fillout. I’m creating a form that collects a user's name, some city specific info, and then asks them to agree to terms and upload a photo of their driver's license. A lot of the users of this form are on tour and will be asked to fill it out in each city they visit, so we were looking for a way to save their name, agreement, and ID. Ideally after their initial time using the form, all they need to do is input the city specific information. My idea was to use Fillout to ask for a user’s email- if that email already exists in the database, they would get a shortened version of the form that only requires city specific information. If they are a new user, they would see the entire form. Any and all help would be appreciated!!

I love the new interfaces and the option for grouping data, however I sometimes need to have different groups to show different stats but be able to filter ALL by the same date rather than having to filter by group.  It would help if we had the old option to add text to a group so that you can differentiate data and then you could add the filter to one group but still have context to the data you are looking at within a group.I don’t think there is a way to do any of this?

Fairly new to AirTable, so this is probably really simple, but I can’t find anything helpful.When I have a Rollup field, I cannot expand the Formula field DOWN using the bottom corner handle - only to the right. This means I can only see about 1.75 lines of the formula. I’m copy-pasting in and out of Notepad to try to create/edit formulas because I can’t see the formula in AT.I can expand the Formula field down as far as 10 lines if the field type is Formula instead of Rollup. What on earth is going on here? 

Hi AirTable Community,I’m looking for a simple vocabulary or terminology cheat sheet for Airtable that defines core terms like bases, tables, fields, views, records, interfaces, automations, etc.Does something like this already exist—either from Airtable or from the community? Ideally something that could help new users quickly understand the platform language. Thanks! Rebekah

Fun fact: 80%+ of the universities in this year’s NCAA Men’s Tournament are Airtable customers. More fun fact - 100% of the #1 seeds are Airtable customers (correlation or causation - I'll let you be the judge).So we decided to have some fun with it. We built a fully functioning March Madness bracket challenge in Airtable — complete with a custom interface, live leaderboard, and a way to click into each university to see how they’re using Airtable across campus.The goal is simple: make the tournament a fun way to educate our internal teams about the incredible work our higher ed customers are doing with Airtable and help drive more advocacy for the EDU community we support.Quick demo below for those interested — a fun example of what you can build in Airtable. Airtable March Madness Video

I created a field agent to search for and download some placeholder images based on a Description field. I’m using the “Find image from web” agent. But while it works sometimes, it errors out more than half the time with “Unable to download images” or “Failed to access web page via Internet”. The prompt is pretty simple: “Find a relevant image from the web to visually represent the following object. The object is: [Name] and here is its description: [Description] Find an image matching this description, preferably with a transparent background.”Has anyone else run across this and/or have any ideas on why it’s failing? In the meantime, I have a small number of records so will just go find the images myself. Disappointing.-Natalka  

I am trying to create a public interface, where I will allow people to search for submitted serial no.Only if you enter the correct serial number in full (without case sensitivity), a list will be shown for all records that matches the S/N you entered.Is this possible with interface?