Automations

 I’ve been experiencing glitches/slowness whenever I try to work with the Find Records step within an automation. I try to insert a dynamic value (blue plus icon) for either Record ID or as value for the selected field, and the page freezes, and I have to check back in later for it to sometimes work. I’ve been experiencing this for many months, and across different bases, and I was wondering if this is something that others have also faced with the Find Records action within the Automations tab!   

Hi everyone,I’m using Airtable to manage a large inventory with lots of photos attached to records. When I ry to share pictures.I have two questions:Permanent URLs: Is there a way to get a permanent/public URL for each photo that won’t expire? I’d like to use the photo URLs in Google Sheets/Excel and potentially share them with others. Bulk download: Is there a simple way to download all the photos from an Airtable table at once, ideally preserving the original filenames and/or linking each photo back to its Airtable record?I’m looking for a solution that doesn’t require downloading each photo manually.Thanks!

I’m having an issue with an Airtable automation where the same record occasionally triggers the automation multiple times even though I only expect one run per change. This results in duplicate actions being performed and makes it difficult to keep the workflow consistent.The trigger is based on a record being updated. Some records cause the automation to run twice unexpectedly. The duplicate runs happen intermittently rather than every time. There are no intentional loops or duplicate automation steps in the setup.Has anyone dealt with duplicate automation runs like this? What should I check in the trigger configuration or record-update logic to prevent the same change from being processed more than once?

Hi there, We created a view for a dashboard that is a calendar that populates who is ending on what date throughout the month. However, now we would like to add an additional button where we could click it, and an automated email will go to the trainee and the mentor 30 days before the end date is to make sure they are actually departing on that date. How would we start building that? 

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Hello, Our leadership uses reporting dashboards for visibility on projects happening amongst their teams. There has been a request to send these in an email - however, we want to avoid any links that need to be clicked and would rather the interface images themselves populate in the email. Is this something that can be done? Is it possible to do it without a third-party application? Thank you!

Hey everyone, I’m at a bit of a stand still with moving forward on an email request. Essentially, projects are being reported as incomplete when a link isn’t generated in the records interface. However, some projects don’t require URLs. We don’t want to encourage people to put “N/A” in the field (for fear they’ll default to that versus best practice), but it’s been difficult to figure out a workaround for generating the automation email while not have validation opportunities to say “in the case that this request is a certain type of request it doesn’t need the url”. It’s possible my brain has just become fried but I’m not super sure how to accomplish this - any help would be appreciated! Thank you!

I’d like to add an action at the very end of my automation that sends me an email once the repeated action block is done running. Is there a workaround way to do this? 

I am creating an Airtable database integrated with a Fillout inquiry form, for a sole proprietor advising business. My objective was straightforward:When an Inquiry contains a Contact and an Organization, update that Contact's Organization field with the Organization associated with the Inquiry.The current interface required interpreting Record ID as the specific Contact to update, selecting an Inquiry Contact field to supply that record, and then understanding that another Organization field represented the value to place into the Contact's Organization field. The repeated use of field names while the instructions referred to records made the workflow unnecessarily ambiguous.Recommendation: Use Task-Oriented Language in the “Update Record” AutomationThe Update Record automation interface relies heavily on database terminology such as Record ID, Fields, and dynamic field tokens. While technically accurate, the terminology does not clearly communicate the sequence of decisions a user mu

Hey there, Thank you for your time helping me :) I’m trying to do a rather easy automation. Every last day of a month at 4pm I’d like to send an email to every person who fulfill conditions (a field date is past today), see below  When configuring the “send email” part, I can chose to “use data from” :current item (here the list of record but treated individually if I understand it correctly) Find records (all the records found)   If I chose current item it gives me blank value. (even though on the finding trigger part I get different records found and with email displayed)If I chose “find records” it’ll put every values of the list (all emails matching conditions) and I want to send each mail individually with dynamic values in it (Hey “insert name”, ...) Do you have any idea why it’d give me no value when choosing current items ? It gives me blank value for mail but also all other fields Thank you for your time, have a nice day !Victor

Hi everyone, I'm Sarah — just joined the Airtable community after using it for a few months to manage a small content/project workflow. Loving the flexibility so far, but I'm running into an issue: as my bases grow and get linked together, it's getting harder to keep track of which base "owns" which data. Do you all use a specific naming convention or a master "hub" base to manage this? Would love to hear how more experienced users structure things once you're past 4-5 interconnected bases.

How can  use “processing” check box as a temporary lock in airtable automations to prevent duplicate rink allocations?  I have a bowling booking system where bookings trigger an automation to randomly allocate rinks 2 - 8.  When several bookings are processed close together, the same rink can be allocated to more than one booking.  I already have an Available check box in my rink pool table.  I cannot use scripting and dont want to redesign the system.  What exact automation steps would processing act as a lock so each rink can only be claimed once?

My automation OUTSIDE OF TESTING is only finding and returning 10 records, despite my limit being at 1000. Is this still an active bug?   

 SummaryAirtable Automations and Zapier's native Airtable integration both operate within a single base's boundary. There's no first-party way to build a trigger-and-action automation where the trigger lives in one base and the corresponding lookup/write lives in a different base — even when both bases belong to the same workspace and the same organization. Any cross-base workflow currently has to be built by dropping out of native tooling entirely and hand-writing REST API calls inside a Zapier/Make code step, using a manually-generated Personal Access Token.Concrete example of the workaround we had to buildWe needed: when a title record in our "Metadatabase" base gets a specific identifier populated, look up the matching title in a separate "Creative Base," find its linked Audio Cover Art project record, and write a direct link back into Metadatabase — so our Distribution team can jump straight to cover-status info without manually navigating a second base they aren't familiar with.B

Hi everyone,I’m using Airtable on-site to document materials, and I have two questions:Photo compression: Is there a way to automatically compress photos when taking them directly through the Airtable mobile app? The original photos are quite large, which makes uploading/syncing on-site slower. I’d like to reduce the file size while keeping enough quality for documentation purposes. Offline data collection: Is there a way to use Airtable fully offline for an on-site survey? Ideally, I’d like to be able to create records, take photos and fill in fields without an internet connection, then have everything sync automatically once I’m back online.Any recommended setup or workaround would be greatly appreciated. Thanks!

Is there a way to see an Instagram grid/preview when using Airtable for social media content calendars? 

I previously posted about this issue here:  I made updates to the Automation per ​@anthonyXRay ‘s advice but I’m still getting a steady stream of “Something went wrong with an automation” notifications. And similar to last time, the end data looks to be correct, so I’m not sure what’s triggering the errors. At this point, I’m wondering if it has more to do with ​@TheTimeSavingCo ‘s suggestion that all the steps are happening on top of each other and I need to introduce a delay somewhere. (If so, where and how?)Any suggestions as to what’s triggering the error and how to fix would be appreciated!  

I have a base with a few tables, and an automation set so that when the status of a record on the Tasks table is updated, the linked record on the Time Tracking table is also updated. I’ve been getting intermittent ‘Your automation has failed’ notifications but all of the expected updates on the Time Tracking table are present. History log only ever says “Received invalid inputs”. I’m not sure how to even figure out what the problem is.

スマートフォンで、毎月の愛車の維持費、整備箇所、保険代、ガソリン代、税金、などを記録をするアプリの制作をしたい。 維持費、整備箇所、保険代、ガソリン代、税金、車検代、駐車場代、ローン返済額、などの項目を任意で追加したり削除できる。 ユーザーのメモも書き込めるようにしてください。 日付も入力できる。費用は、入力すると、１ヶ月分を自動で合計したり、月割りで自動計算したりする機能にしてください。 紙にプリントできる機能もほしいです。

 Hi!I need to set up an automation for a solution I'm developing that allows volunteers to log their hours via a Google Form, which will then populate the tables. There will be around 100 volunteers. Is it possible to do this using Airtable's free plan?Thank youAlexandra

I have an automation set up to send weekly summaries across all workstreams in a project. I have the Workstream and Weekly Summary as fields. I’m currently inserting them as a List but then it doesn’t really allow me to format the content in the List - only the text I add before/after the List. Is there a way for me to insert the data I want and format it for slack?

Hi.I use sum up for my til & payment. Once sold, it alerts me on airtable. If I switch to a BOI payment terminal, will it affect the alerts on airtable? Thanks! 

sono nuova, ho creato un’automazione, ma non mi aggiorna i dati.mi spiego meglio:nella tabella principale ci sono tutti i miei dati, poi ho creato una tabella ARCHIVIO ed una DA COMPLETARE, dove verranno smistati i dati in base ai dati inseriti nella tabella principalequando il cliente avrà saldo 0 e l’ordine sarà contrassegnato con SI, dovrebbe spostarsi in ARCHIVIO, ma ciò non accadegrazie a chi vorrà aiutarmi

I’m facing an issue with an Airtable automation that works correctly most of the time but occasionally fails to update the target record.My setup:Automation triggers when a record is updated. It finds a related record in another table. It then updates a few fields in that record. The automation is enabled and the field mappings look correct.The problem:Sometimes the automation runs but the target record is not updated. The run history does not always show an obvious error. Running the same update again manually often works. The issue seems more likely when several records are updated within a short period.I have already checked the trigger conditions, record matching, and field mappings. Has anyone experienced this kind of intermittent automation behavior, and is there a recommended way to make the automation more reliable?

Hi everyone,We're currently managing Microsoft 365 mailbox migration projects and using Airtable as a project tracking platform.The migration itself is performed using SysTools Office 365 migration software, which generates detailed CSV reports containing mailbox status, migrated item counts, failures, timestamps, and other statistics.What I'd like to do is automatically push those CSV reports into Airtable so customers can view migration progress in near real time through a dashboard or interface, rather than sending them updated spreadsheets manually.Has anyone built something similar?I'm considering a workflow where Airtable automatically imports the latest CSV data and updates customer-facing views. I'm curious whether people are using Airtable Automations, Make, Zapier, custom scripts, or another approach for this type of reporting.Would appreciate any suggestions or examples from those who have implemented client-facing status dashboards.