Some questions on functionality for my case

Hi all,

I have a pretty particular case that i need a solution for.
I own a small retro game store where i buy and sell games on a few locations (ebay, webshop, in the store itself etc…) .

So there have been occasions where i sell a game in the store or at a convention.
Forget the same game is online (on ebay or another POS).
And the same game get’s sold online.
Now most items i have are unique and i don’t have a large stock of them.
So i end up having to cancel the online order, very annoying and something i wan’t to avoid as much as possible.

Now i have created a list of the items i have online with airtable, based on the barcodes that are on these pieces. So when there is a new item that arrives in my stock i scan the barcode, enter the title, and when i put it online i have a checkmark ‘online’.

The idea is when i sell the game at a ‘real-life’ location (convention or shop) i use the ‘find’ function, scan the code and if it shows op in the list with checkmark ‘online’ i mark it as sold. And when it’s sold the game moves to the ‘sold’ list. So at the end of the day i can see what games i have sold in a list and get them offline and adjust the quantity i have in stock.

A bit hard to explain but it’s actually all pretty simple.

And i actually managed to get something like this working with airtable. Now it’s all still a bit ‘clunky’.
For example the steps i have to take to sell an item (press the find button - scan - mark result as sold - next game) are a bit time-consuming. I have some background in filemaker and there i would be able to just create a button ‘sell’ scan the barcodes and when they are scanned they are automatically marked as sold.

What i’m basically asking is if functions like this are a possibility with airtable (creating buttons with functions etc). And if not, maybe someone has any tips on making the flow of what i’m trying to achieve a bit better.

And are there things with a pro subscription that would help me get my solution better? (f.e. certain blocks).

Thanks in advance and have a nice day!

There are currently no functions for making buttons in AirTable. Would it be possible for you to create a public copy of the AirTable you’ve currently made, Scrubbing any personal data and putting in a few sample records?

I’d love to take a look at what you have and see if I can help.

Hi Jordan! Thank you for your reply.
I’m not totally sure on how to make by base public?
Does the following work?


Thanks in advance!

Hi Samuel, you should watch this episode of BuiltOnAir Podcast:

It’s a very similar use case and he shares a bit of how he manages his game store.