Script Coding - Project/Task Creation Script Example

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5 - Automation Enthusiast
5 - Automation Enthusiast

Hi everyone, I found this very good script template, and need help with some adjustements please.

“Collaborators” used to be a dependency field, called “Followed By”, but I would like to use this field rather to assign collaborator names, that are stored in a separate sheet called “Collaborators”.

The purpose of the Base is to automatically assign tasks and collaborator names to classes.

Here is the code:

// when a new asset is created,
// there are a certain number of tasks that must be completed
// these tasks are dependent on the type of asset
// Given a list of project and task templates,
// when a new asset is created and has a project template assigned
// we can then create corresponding set of tasks for that asset

// define some of our initial variables
// these are the basic table, field and view names to define to create the script
const project_table_name = ‘Classes’;
const new_project_view_name = ‘New Projects’;
const project_template_link_field_name = ‘Project Template’;

const task_table_name = ‘Tasks’;
const task_project_link_field_name = ‘Classes’;
const task_dependency_field_name = ‘Collaborators’;
const task_primary_field_name = ‘Task Name’;

const task_to_template_link_field_name = ‘_task_template_id’; // this is used to assist with creating the links between tasks after they are created. We don’t need to maintain a true linked record relationship, but temporarily storing the template’s ID is helpful

const project_template_table_name = ‘Project Templates’;
const task_template_table_name = ‘Task Templates’;
const proj_temp_task_temp_link_field_name = ‘Tasks’;
const task_temp_dependency_field_name = ‘Collaborators’;
const task_temp_primary_field_name = ‘Task Name’;

output.markdown(‘# Creating tasks for new assets and assigning dependencies’);

// create our table objects
const project_table = base.getTable(project_table_name);
const task_table = base.getTable(task_table_name);
const project_temp_table = base.getTable(project_template_table_name);
const task_temp_table = base.getTable(task_template_table_name);

// get all new projects that have been assigned a template
// but do not yet have tasks
const new_project_view = project_table.getView(new_project_view_name);
const new_project_results = await new_project_view.selectRecordsAsync();

// pull all of our project templates and all task templates
const project_temp_results = await project_temp_table.selectRecordsAsync()
const task_temp_results = await task_temp_table.selectRecordsAsync();

// build a map of projects to tasks
output.markdown(‘### Setting up’);
output.markdown(‘Building map of project templates and task templates’);
var project_task_temp_map = {};
for (let r of project_temp_results.records) {
let temp_tasks = r.getCellValue(proj_temp_task_temp_link_field_name);

project_task_temp_map[] =>{


// also build a map of task template to task template so we can resolve dependencies
output.markdown(‘Creating map of templated tasks to dependent tasks’);
var task_temp_dependency_map = {};
for (let r of task_temp_results.records){
let next_task = r.getCellValue(task_temp_dependency_field_name);
if(next_task !== null) {
task_temp_dependency_map[] = next_task[0].id;
} else {
task_temp_dependency_map[] = null;

// for each new project
// get the set of tasks and create the creation payloads
// we will need to do a second pass of all of these records to then update
// the tasks with the corresponding dependencies
output.markdown(‘### Creating new tasks’)
output.markdown(Found **${new_project_results.records.length}** projects which need task assignment)
var payloads = ;
for(let r of new_project_results.records){
// there should only ever be one project template linked
// so just take the first one
let p_id = r.getCellValue(project_template_link_field_name)[0].id;

let task_temp_ids = project_task_temp_map[p_id];
let task_temps =>{
    return task_temp_results.getRecord(i);
for(let t of task_temps) {

        fields: {
            [task_project_link_field_name]: [{id:}],
            [task_primary_field_name]: t.getCellValueAsString(task_temp_primary_field_name),


// create all of the new tasks
// we should hold on to the created IDs
output.markdown(Creating **${payloads.length}** tasks across these projects);
var new_tasks = ;
while(payloads.length > 0){
let n = await task_table.createRecordsAsync(payloads.slice(0,50));
new_tasks = […new_tasks, …n];
payloads = payloads.slice(50);

output.markdown(‘### Creating dependencies between new tasks’);
output.markdown(‘Pulling newly created tasks’)
// refetch these tasks so that we can update the dependencies
const task_results = await task_table.selectRecordsAsync({
fields: [

// pull out only the newly created tasks
const tasks_to_update =>{
return task_results.getRecord(t);

output.markdown(‘Creating map of new tasks to templated task ids to resolve dependencies’)
// create a map of new task to templated task ids
// and templated tasks to new task ids
// group them by project since any given project may be using the same set of templated tasks
var new_task_to_template_map = {};
for(var r of tasks_to_update){
let p = r.getCellValue(task_project_link_field_name)[0].id;
let temp_t = r.getCellValue(task_to_template_link_field_name);
if(new_task_to_template_map[p] === undefined){
new_task_to_template_map[p] = {
task_to_template: {},
template_to_task: {}
new_task_to_template_map[p].task_to_template[] = temp_t;
new_task_to_template_map[p].template_to_task[temp_t] =;

// now go back through the tasks one more time and actually build out the payloads to establish links
// not all tasks will have a dependent task
// we can filter these out afterwards
payloads =>{
let p = r.getCellValue(task_project_link_field_name)[0].id;
let temp_task = r.getCellValue(task_to_template_link_field_name);
let temp_task_dependency = task_temp_dependency_map[temp_task];
let dependent_task_id = new_task_to_template_map[p].template_to_task[temp_task_dependency];
if(dependent_task_id === undefined) {
return undefined;

return {
    fields: {
        [task_dependency_field_name]: [{id: dependent_task_id}]

return r !== undefined;

output.markdown(Updating **${payloads.length}** tasks with required dependencies);
while(payloads.length > 0) {
await task_table.updateRecordsAsync(payloads.slice(0,50));
payloads = payloads.slice(50);
output.markdown(### Done);

2 Replies 2
5 - Automation Enthusiast
5 - Automation Enthusiast

Here is a link to the Base, that also has the code and the new sheets that I want to use. I would appreciate if someone could have a look, and try to fix that the Collaborator field also gets field when tasks are being created; Sign up - Airtable

5 - Automation Enthusiast
5 - Automation Enthusiast

@Giovanni_Briggs any chance you could help?