Forms and Fields Discombobulation

So I have a form for employees to fill out when they want to talk on a subject in a meeting
Topic (single line text)
Meeting Type (dropdown)
Date (calendar)
Their Name (dropdown)

When it is filled out, it then creates separate meetings for each entry, which I DON’T want it to do!
I Do want the entered TOPICs, from each form, to be listed in the field associated with that meeting, when the same meeting type and same meeting date are met.

This is all within the same Table.
What can I do for this? Do I need to use a separate Table and then link them in somehow? Or can it all be done on the same Table?
I have stumped myself.

Welcome to the Airtable community!

Yes. Have a [Meetings] table and a [Topics] table, and link them with a linked record field. Put the form in the [Topics] table. Then create all of the meeting records in advance. Finally, have people select the linked meeting when using the form.

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