Question:
What are the best practices or automation options in Airtable to manage and proactively govern user licenses and access?
Details:
We're currently reviewing our Airtable usage to optimize license management and access control. Our goals are:
- Reduce the number of licenses to under 50 (e.g., a user like Stevie B. currently has two licenses).
- Convert some Editors to Viewers where appropriate.
- Remove access for users who no longer need it.
- Identify unknown users with access and resolve their status.
We would also like to develop a governance process to prevent this from being a recurring issue.
For now, our model involves each admin monitoring Editor licenses whenever adding a user and reaching out to teammates if any license changes are needed.
We’d love to hear:
- How other teams handle license management efficiently in Airtable.
- Recommendations for automation or tools to track and alert admins about license usage.
- Any governance frameworks that have worked for similar access management needs.
Thank you in advance for your insights!
