Help

Re: Formula for "Due" and "Past Due"

3462 2
cancel
Showing results for 
Search instead for 
Did you mean: 

I have a table of tasks. Each task has a due date in a date field.

I want to create a new formula field that looks at the due date and spits out:

Upcoming
Due Today
Past Due

Extra credit if the formula can spit out “Due Soon” when a task is 2 days away.

How do I make this happen?

36 Replies 36

You’ve probably already figured this out, but as a breadcrumb for future searchers, it’s the two spaces following IF on lines 1 and 13 causing the problem; there should be no space between ‘IF’ and the opening parenthesis, as so: IF(. The rest of the white space – which, as @Christoff points out, makes the code much easier to read, can stay; Airtable ignores it.

The problem is “”, if you look carefully when you copy from web and past to the airtable, it generate to another character not same with the " understand in airtable. Hope it help you. It took me ages to debug and look carefully.

Chad_Hansen
5 - Automation Enthusiast
5 - Automation Enthusiast

@Chester_McLaughlin This worked perfectly for me once I deleted the additional spaces. Now I am wondering if I can add one more piece to the formula. This would be based on another Checkbox Column (separate from the Due Column). In other words, if the checkbox column is checked, I want the Report Status to say “Received” instead of “Past Due”. Is that possible?

Certainly. Here’s the basic format for checking the status of a checkbox field:

IF({My Checkbox Field}=TRUE(),"It is checked!!!","It is NOT checked")

And if you ever want to check the inverse, do:

IF({My Checkbox Field}=FALSE(),"It is NOT checked","It is checked!!!")

Or you could do:

IF(NOT({My Checkbox Field},TRUE()),"It is NOT checked","It is checked!!!")

Thanks, @Chester_McLaughlin Chester. I was able to make this work when I made a new column. But
I want to imbed this into the original formula from the thread. Is that
possible? So in one column, there would be either Received, Upcoming, or
Past Due. Upcoming and Past Due are generated from the datetime diff and
Received would be like an override if I select the checkbox in that row.

IF(
	{Received}=TRUE(),
	"Received",
	IF(
		{Deadline}="",
		"Not Set",
		IF(
			AND(
				DATETIME_DIFF(SET_TIMEZONE({Deadline},'America/New_York'),SET_TIMEZONE(TODAY(),'America/New_York'),'hours') >= 12,
				DATETIME_DIFF(SET_TIMEZONE({Deadline},'America/New_York'),SET_TIMEZONE(TODAY(),'America/New_York'),'hours') <= 48
			),
			"Due Soon",
			IF(
				IS_BEFORE(SET_TIMEZONE({Deadline},'America/New_York'),SET_TIMEZONE(TODAY(),'America/New_York')),
				"Past Due",
				IF (
					IS_SAME(SET_TIMEZONE({Deadline},'America/New_York'),SET_TIMEZONE(TODAY(),'America/New_York')),
					"Due Today",
					"Upcoming"
				)
			)
		)
	)
)

@Chester_McLaughlin This did it. Very cool! Thanks a lot.

Looks like I’m about a year late to the party but the code still doesn’t work for me :frowning:
I deleted all spaces and re-typed all "
Any other tips on how I could make this work?

What happens to me a lot when working on formulas is I accidentally delete or forget a a comma and/or a bracket :grinning_face_with_sweat: .
It may be simply it.

Could you copy/paste here your corrected formula to see if … ? :winking_face:

IF(Due="",“Not Set”,IF(AND(DATETIME_DIFF(Due,TODAY(),‘hours’)>=12,DATETIME_DIFF(Due,TODAY(),‘hours’)<=48),“Due Soon”,IF(IS_BEFORE(Due,TODAY()),“Past Due”,IF(IS_SAME({Due},TODAY()),“Due Today”,“Upcoming”)