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Is there a way to tell who's using a view?

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Zkoonce
4 - Data Explorer
4 - Data Explorer

I joined a team that's been using Airtable for a few years and noticed there's a view that was created by someone who's now retired. Is there a way to tell who's using a view so we can determine if it's okay to delete it?

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judith75hodges
4 - Data Explorer
4 - Data Explorer

Hello, Zkoonce

 

It highlights the importance of keeping Airtable workspaces organized. Unfortunately, Airtable doesn’t currently have a built-in feature to directly track who is actively using a specific view. Look at the base’s activity history to see if there are any actions related to that view. While this won’t give you a user-specific breakdown for the view, it can provide some insight if recent changes or interactions are logged. Add a tag like "Pending Deletion" or "Unused?" to the view name. This will prompt team members who still rely on it to flag it as necessary before it’s deleted.  Announce in your team’s communication channel or workspace that you're cleaning up unused views and specifically mention the one in question. You might uncover dependencies that aren’t immediately visible. If you're still unsure about whether the view is used but want to clean up, consider duplicating the view or backing it up before deleting it. This way, you can restore it if anyone notices it's missing. If your team is on an Airtable ed fin Pro plan, the "Insights" feature may provide some information about how bases are being used, though it might not be specific to individual views.

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judith75hodges
4 - Data Explorer
4 - Data Explorer

Hello, Zkoonce

 

It highlights the importance of keeping Airtable workspaces organized. Unfortunately, Airtable doesn’t currently have a built-in feature to directly track who is actively using a specific view. Look at the base’s activity history to see if there are any actions related to that view. While this won’t give you a user-specific breakdown for the view, it can provide some insight if recent changes or interactions are logged. Add a tag like "Pending Deletion" or "Unused?" to the view name. This will prompt team members who still rely on it to flag it as necessary before it’s deleted.  Announce in your team’s communication channel or workspace that you're cleaning up unused views and specifically mention the one in question. You might uncover dependencies that aren’t immediately visible. If you're still unsure about whether the view is used but want to clean up, consider duplicating the view or backing it up before deleting it. This way, you can restore it if anyone notices it's missing. If your team is on an Airtable ed fin Pro plan, the "Insights" feature may provide some information about how bases are being used, though it might not be specific to individual views.

That's what I thought - thank you for your suggestions!