Upcoming Birthday Notification

Topic Labels: Dates & Timezones
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5 - Automation Enthusiast
5 - Automation Enthusiast

I’m creating an employee directory and I’d like to have a record (cell) display an emoji or change colors one week before that person’s birthday. Has anyone figured out how to do that?

36 Replies 36
8 - Airtable Astronomer
8 - Airtable Astronomer

Assuming you’ve created a DateOfBirth (Or Birthday, or Whatever) this could work (I didn’t really test it) by adding formula field to your table:


If it works, the ’L’ can be change to your liking :winking_face:

Supported format specifiers for DATETIME_FORMAT

The DATETIME_FORMAT function will allow you to reformat the data from the date-type field into a string of your specifications. This is written in the form "DATETIME_FORMAT(Datetime, 'format s...

There are a lot of threads like this, the easiest way is using DATETIME_DIFF function.

Yes a Birthday column is created but unfortunately it didn’t work

This is not quite so simple as the comments above seem to indicate due to the need to reconcile the date of Birth to the current year.

Is your Birthday field a “Date” field (it includes the “Year” of birth), or is it a “Single Line Text” field that just has the month/day “5/29”?

It’s a “Date” field MM/DD/YYYY.

I’m using the Employee Directory template and I wanted to add an additional column that would put an emoji.

Could it be that it’s not working because I’m on the free version?

No, you can do this with the free version.

It’s just that, when you compare dates with a formula like DATETIME_DIFF(), it’s going to take the year into account. You want to compare to that employees “Next Birthday”, not their actual “Birth Date”, to get a notification of “1 Week” until their Birthday. It’s just a little more involved, and there are actually a few different approaches you could take. I’m working on what might be the best approach right now.

Yea I realized the year might have something to do with it when you mentioned it before. I really appreciate you taking some time to try and help!

I’m sorry :confused: … I was too quick and distracted so I didn’t thought about everything :sweat: :confused: .
I’m leaving the space for the experts :winking_face: …

Ok, next question -

In order to do this, I need to calculate the persons age, as well as the date of their next birthday. Would you like those to be explicit fields that you can see in your table, or would you like them wrapped up into a single field that just gives you a notification of their birth week?