Form Notifications

When someone completes a form and a new record is created in the grid, how can I notify my team about the new record?

There are no official notifications built into Airtable (except for collaborators getting notified of comments made to a record that they are either watching or have been added to as a collaborator).

So, a few different ways that you could approach this:

  1. A fun & whimsical (although mostly unhelpful) way of being notified is using the chime block. It makes an alert sound of your choice whenever a new record is added to a specific view. However, the 2 major problems here are that: (1) the block must always be visible on your screen in order for the chime to work, and (2) if you’re away from your computer, you’ll miss the chime.

  2. You guys could MANUALLY check for new records periodically throughout the day by creating a new view that only shows you new records that have been added via your form (but haven’t yet been reviewed by any team members). This new view would be filtered by the criteria of your choice. One possible way that you could filter this view would be to create a new checkbox field that you check off whenever you have reviewed the new record. If this checkbox IS NOT checked, then you could filter the record to appear on this view.

  3. For fully-automated notifications, such as automatic email notifications or automatic Slack notifications, you would need to integrate an external automation tool, such as Integromat or Zapier. (If this gets too complicated for you and you feel like you need to hire an Airtable consultant to help you program this, feel free to send me a private message.)

Hope this helps! :slight_smile: