I have used quite a lot of time to sort this out, and I have finally managed to come to bullet profs solution that really works as it is supposed to.
It includes Airtable automations and Script.
My table name: Contacts
My linked field name in Contacts table: Linked Records
*Change this values in script to match yours or use same names as I did.
In table where you want to use bi-directional linking (Automatically Linking Records to Each Other);
1. Create field "Link to another record" linking to itself.
- In my case, {Linked Records}. Make sure to check "Allow linking to multiple records"
2. Create Automation
2.2 Action 1: "When a record is updated". Point it to "Contacts" table, and for fields use {Linked Records}
2.3. Action 2: "Run Script".
- For input variable; Set name to: recordId, and value Airtable record ID (See photo below)
- Paste the Script
// Define the table
let table = base.getTable("Contacts"); // Replace "Contacts" with your actual table name
// Get the record that triggered the automation
let inputConfig = input.config();
let recordId = inputConfig.recordId;
let record = await table.selectRecordAsync(recordId);
// Define the linked records field
let linkedField = "Linked Records";
// Get the current linked records for the trigger record
let currentLinkedRecords = record.getCellValue(linkedField) || [];
// Array to store records that need to be updated
let recordsToUpdate = [];
// Loop through all linked records and ensure bidirectional link
for (let linkedRecord of currentLinkedRecords) {
let linkedRecordId = linkedRecord.id;
let linkedRecordDetails = await table.selectRecordAsync(linkedRecordId);
let linkedRecordLinkedTo = linkedRecordDetails.getCellValue(linkedField) || [];
// Check if the current record is already in the linked record's linked field
if (!linkedRecordLinkedTo.some(rec => rec.id === record.id)) {
// Add this linked record to the update array (only if the link doesn't already exist)
recordsToUpdate.push({
recordId: linkedRecordId,
linkedRecords: [...linkedRecordLinkedTo, { id: record.id }]
});
}
}
// Update all necessary records in a batch to avoid multiple triggers
if (recordsToUpdate.length > 0) {
let updates = recordsToUpdate.map(record => ({
id: record.recordId,
fields: {
[linkedField]: record.linkedRecords
}
}));
// Batch update all records
await table.updateRecordsAsync(updates);
}
// Now handle removing bidirectional links
let allRecords = await table.selectRecordsAsync();
let recordsToRemove = [];
// Loop through all records and check for unlinked records
for (let otherRecord of allRecords.records) {
if (otherRecord.id !== recordId) {
let otherLinkedRecords = otherRecord.getCellValue(linkedField) || [];
// Check if the current record was previously linked but is now unlinked
if (otherLinkedRecords.some(rec => rec.id === recordId) && !currentLinkedRecords.some(rec => rec.id === otherRecord.id)) {
// Add this record to the removal array (only if the link exists and needs removal)
recordsToRemove.push({
recordId: otherRecord.id,
linkedRecords: otherLinkedRecords.filter(rec => rec.id !== recordId)
});
}
}
}
// Batch remove records that no longer need to be linked
if (recordsToRemove.length > 0) {
let removals = recordsToRemove.map(record => ({
id: record.recordId,
fields: {
[linkedField]: record.linkedRecords
}
}));
// Batch update all records to remove unneeded links
await table.updateRecordsAsync(removals);
}
Hope you manage to get it to work. Enjoy 🙂
