Apr 22, 2020 10:10 AM
I would like to create a script that creates a number of records based on a quantity field. Essentially, if there is a record that has a quantity (x) of more than 1, I want to copy and create that record x amount of times within the table, then lower the quantity for the record and each subsequent record to 1.
I have some of the script set up. Are there any ideas on how I could specify the # of records to create, based on the quantity field, using createRecordsAsync in the Scripting Block?
As usual, thanks for the help!
Jan 30, 2021 12:24 AM
Hi @Kevin_S - the code is pretty similar. I can’t see how your code table is structured, so making this up. But if you have tables like this:
The running the script below against a record will create a new code record for the value of quantity in the record chosen:
The script is:
//Tables
let orders = base.getTable('Orders');
let codes = base.getTable('Codes');
//Record Input
let record = await input.recordAsync('Please select a order', orders);
//Record variables
let quantity = record.getCellValue('Quantity');
let order = record.id;
//New record array
let recArray = [];
//Iterate by quantity
if(quantity > 1){
for(let i=0; i < quantity; i++){
//Push to the array
recArray.push({
fields: {
'Order': [{id: order}],
}
});
}
//Create new records
await codes.createRecordsAsync(recArray);
}
Not that the script doesn’t deal with quantities of more than 50, but I wrote a post noting how to deal with this
Jan 30, 2021 02:02 AM
Hi Jonathan,
Thank you SO much for your assistance, you have no idea how much I have struggled!
I tried what you sent, and I truly am a novice at this, so please bear with me.
I replaced 'Orders'
to ‘Purchases’ and left ‘Codes’ as it is and then replaced ‘Quantity’ to ‘Quantity Purchased’.
When I run the script, it then asks me to choose a ‘Record ID’ instead of automatically doing it – based on this, I have 2 questions:
Jan 30, 2021 02:04 AM
Not sure where the rest of my message went! I was saying:
When I run the script, it then asks me to choose a ‘Record ID’ instead of automatically doing it – based on this, I have 2 questions:
Thank you so so much for your assistance thus far!
Warm Regards,
Kevin S
Jan 31, 2021 10:15 AM
Hi @Kevin_S - have a look at this post:
This shows the two way to manually trigger a script. The button trigger specifically uses the record that the button is on, so with this method you don’y need to pick a record once the script is running - this all happens as part of the script startup process. I’ve written a post about script buttons here that might be worth reviewing.
For your second point, you could look at Automations. In your case I would suggest something like “when a record matches conditions” (so, quantity > 0), then “run a script”.
Using a script in an automation, specifically when you are targeting a single record with the automation script, needs some setup - have a look at this post for more detail.
Dec 10, 2021 10:21 AM
Hello I am trying to make a script that will create multiple rows in a new table based on the number in a given column from the first table. I have tried the scripts above and I can not get them to work.
Example: I want to send 7 boxes of magazines to “Joe”. In the first table I will have “Joe” and his contact info and a column for the total number of boxes to be sent which would be 7. From there I want to create 7 individual records in a different table for Joe.
Dec 10, 2021 10:39 AM
Welcome to the community, @Peter_Rosasco! :grinning_face_with_big_eyes: Could you please share which script you’re trying to use, and the specific issue(s) that you’re encountering when trying to use it?
Dec 10, 2021 10:44 AM
Thank you for the welcome!
I have tried the one posted by JonathanBowen on Jan 30th, not sure how to copy that script into this post correctly.
When try to run this script I get the following error:
I also tried the first 2 that are at the top of this thread. When trying the first two I got one to work with no errors but all it did was change all my entries in the “boxes” column to 1 instead of putting the data in the new table.
Dec 10, 2021 11:59 AM
Hi @Peter_Rosasco - this error:
Usually points me to an extra (not needed) bracket somewhere in the script. If you can post your full script (copy and paste), it will be easier to see what the issue is. To add code to a post, enter 3 backticks, then, on a new line, paste your full block of code, then on another new line, etner 3 additional backticks. This will format the full script as a code block.
Dec 10, 2021 12:08 PM
//Tables
let orders = base.getTable('fulfilment');
let codes = base.getTable('test');
//Record Input
let record = await input.recordAsync('Please select a order', orders);
//Record variables
let quantity = record.getCellValue('boxes');
let order = record.id;
//New record array
let recArray = [];
//Iterate by quantity
if(quantity > 1){
for(let i=0; i < quantity; i++){
//Push to the array
recArray.push({
Thank you for telling me how to do that! There is the code it is the same one from above with the base names changed
Dec 10, 2021 12:12 PM
This isn’t a full script (which may be the problem!!). The script ends with the above snippet, but there will need to be more to it than this to make it work. It might be you copied in only part of it though.
Dec 10, 2021 12:30 PM
Yes, thank you for that. I now have:
//Tables
let orders = base.getTable('fulfilment');
let codes = base.getTable('test');
//Record Input
let record = await input.recordAsync('Please select a order', orders);
//Record variables
let quantity = record.getCellValue('boxes');
let order = record.id;
//New record array
let recArray = [];
//Iterate by quantity
if(quantity > 1){
for(let i=0; i < quantity; i++){
//Push to the array
recArray.push({
fields: {
'Order': [{id: order}],
}
});
}
//Create new records
await codes.createRecordsAsync(recArray);
}
Which runs with no errors but it is not putting the records into the new table labeled “test”
Dec 10, 2021 12:44 PM
Well, this essentially works, as far as I can tell. There’s a bug in it:
if(quantity > 1){
should be:
if(quantity >= 1){
or if(quantity > 0){
but it seems OK. Here’s my modified script, with a bit of best practice around selecting a record from the table - the if(record) {...
part
//Tables
let orders = base.getTable('fulfilment');
let codes = base.getTable('test');
//Record Input
let record = await input.recordAsync('Please select a order', orders);
if (record) {
//Record variables
let quantity = record.getCellValue('boxes');
let order = record.id;
console.log(quantity, order)
//New record array
let recArray = [];
//Iterate by quantity
if(quantity > 0){
for(let i=0; i < quantity; i++){
//Push to the array
recArray.push({
fields: {
'Order': [{id: order}],
}
});
}
//Create new records
await codes.createRecordsAsync(recArray);
}
}
If I start with this:
and take each record in turn, I end up with this in the 2nd table:
i.e. a record for each order to the total original boxes value
Dec 10, 2021 12:54 PM
Would there be a way to keep the name field the same so if there was a 3 in the boxes column then there would just be 3 duplicate records in the test table. Thank you very much for your help, I am quite new at this.
Here is an example of what I am trying to achieve:
This would be an example of the “fulfillment” table
and this would be the “test” table
Dec 10, 2021 01:38 PM
If you need a no-code way of creating multiple (bulk) records, this is a feature of the On2Air Actions app
Dec 10, 2021 02:01 PM
Thank you so much for your help, it is working exactly how I would like it now!
Apr 12, 2022 02:00 PM
This works great, quick question:
Instead of having the Quantity column be just the number 1 is it possible to have that count. For example if Quantity is 3, it would make 3 records and the quantity column would then be 1, 2, 3 in order. Also erasing and renumbering the first cell with “3” in it to start at “1”.
Jul 28, 2022 07:57 AM
I have replicated this with my table names but keep getting this error message: TypeError: input.recordAsync is not a function at main on line 8
Jul 30, 2022 09:02 AM
The above script will only work if you’re running it in the Scripting extension. If you’re trying to use it in an automation “Run a script” action, it won’t work because that input.recordAsync
function doesn’t exist in the automation scripting API. In fact, both the input
and output
mechanisms for automation scripts are completely different, so any script in a Scripting extension that uses either of those will need to be modified to run in an automation.
To use the above script in an automation, you’ll first need to add an input variable that passes the record ID of the triggering record from the automation’s trigger step. Read through the help docs for more on adding input variables.
With that done, replace this line from the above script:
let record = await input.recordAsync('Please select a order', orders);
with these lines:
const { recordId } = input.config()
const record = await orders.selectRecordAsync(recordId, {fields: ["boxes"]})
If your input variable is named something besides “recordId”, change that name in the first of the two lines above to match the name you chose. Also, if the fields that you need to retrieve from the triggering record are different, you’ll need to replace ["boxes"]
with your actual field names; e.g. ["Field 1", "Field 2", "Field 3"]
Jul 31, 2022 08:50 PM
For those who interested - ‘array-helpers’ version
UPD:
checked - ternary operator in 4th line not needed, simple function works identical:
let table = base.getTable('copyrows');
let query = await table.selectRecordsAsync({fields:['Name','Quantity']});
let q=rec=>rec.getCellValue("Quantity");
let arr=rec=>Array(q(rec)).fill(rec.getCellValue('Name'))
let create=rec=>arr(rec).map((name,ix)=>({fields:{'Name':name,'Number':++ix}}))
await table.createRecordsAsync(query.records.flatMap(create))
Oct 10, 2022 05:42 AM
Hi @JonathanBowen ! I’m using one of the earlier scripts you shared here above (pasted below with my fields) but I keep getting the following error:
SyntaxError: Unexpected token ‘)’
on line 1
at s on line 1
at Generator._invoke on line 1
at Generator.next on line 1
at t on line 1
at a on line 1
on line 1
on line 1
What am I doing wrong? Thank you for your help!
let table = base.getTable("NA-Availability");
let query = await table.selectRecordsAsync();
let recordsArray = [];
for (let record of query.records) {
let quantity = record.getCellValue("#️⃣ Quantity for this Record 📜");
if (quantity > 1) {
for (let i = 0; i < quantity-1) {
recordsArray.push({
fields: {
"Status": record.getCellValue("Status"),
"🗒️ Teambuilding Notes": record.getCellValue("🗒️ Teambuilding Notes"),
"Starts On 📅": record.getCellValue("Starts On 📅"),
"Duration 📝": record.getCellValue("Duration 📝")
"Role Type": record.getCellValue("#2 Role Type for this Record 🔄")
"Home Project": record.getCellValue("Home Project")
"Teambuilding REQUEST 🔄": record.getCellValue("Teambuilding REQUEST 🔄")
}
})
}
}
await table.updateRecordAsync(record, {
"Quantity Script ": 'Completed'
})
}
console.log(recordsArray);
let newRecords = await table.createRecordsAsync(recordsArray);```