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Can you make the field type the same for multiple columns at the same time?

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Jerald_Bell
4 - Data Explorer
4 - Data Explorer

I have 40+ columns i need to change to the same multiple select options/same colors. Doing it manually is slow and i’m making mistakes/not being uniform. Can you/how do you copy the multiple select options of one column to make multiple other columns like that with just a few clicks? Thanks.

5 Replies 5

Welcome to the community, Jerald! :grinning_face_with_big_eyes: Click the field header that you want as your source, then press CTRL-C (Windows) or Command-C (Mac) to copy its entire contents. Click the target field header, then press CTRL-V/Command-V. The name will remain intact, but its contents and field options will change to match the one that you copied. This won’t work for every field type, but this screen capture confirms that it works with multi-select (you obviously can’t see my keyboard actions, but you can see the end result).

fieldCopy

Lit_Intern
4 - Data Explorer
4 - Data Explorer

But what if the fields are already populated? I have two multi-select fields in two separate tables, both of which contain the same data. I built those tables separately from one another, so the automatically generated colors are different from one another (obviously it’s a purely aesthetic issue here, but nonetheless). I’m looking for a shortcut to match the formatting (i.e. the colors) between those two multi-select fields without altering the data in the columns themselves. Is there any hope for me?

Yes, there is! I’ll demonstrate the steps with two multiple-select fields in the same table, but the same process works across tables. Here’s my starting point:

Screen Shot 2020-06-05 at 10.40.17 PM

Going forward, I’ll refer to {Multi 1} as the source field, and {Multi 2} as the destination field.

First, duplicate the destination field, including its data. This will be the destination duplicate from now on:

Screen Shot 2020-06-05 at 10.41.48 PM

Change the destination field into a single line text field:

Screen Shot 2020-06-05 at 10.43.19 PM

Select the header of the source field, and press CTRL/CMD + C to copy it. Select the header of the destination field and press CTRL/CMD + V to paste it. That will paste both the formatting and the data.

Screen Shot 2020-06-05 at 10.46.49 PM

Select the header of the destination duplicate field, then press CTRL/CMD + C to copy it. Click in the topmost cell (“Option B” in this example) of the destination field, then press CTRL/CMD + V to paste. This will paste only the data, leaving the new formatting intact.

Screen Shot 2020-06-05 at 10.49.15 PM

Delete the destination duplicate field, and you’re finished.

Mark_Feil
4 - Data Explorer
4 - Data Explorer

…This is actually way more involved (longer) than just creating the formatting for each column…

Would be amazing to be able to “paste formatting” just like in all spreadsheet offerings.

Welcome to the community, @Mark_Feil! :grinning_face_with_big_eyes:

Please keep in mind that Airtable isn’t a spreadsheet. While it does have some features similar to a spreadsheet, the opening graphic on the homepage points out that it’s “part spreadsheet, part database.” I’m not saying that a “paste formatting” feature wouldn’t be welcome, because it most certainly would be. I just feel that it’s a little unfair to expect its feature set to match “all spreadsheet offerings” when it’s a crossbreed, not a pureblood.