Records going missing

Topic Labels: ImportingExporting
785 1
Showing results for 
Search instead for 
Did you mean: 
4 - Data Explorer
4 - Data Explorer

When pasting new groups of records into Airtable from Excel, it often overwrites previous records, meaning I have then lost the old records. Does this happen to anyone else and is there a way to prevent it?

1 Reply 1

Welcome to the community, @Steve_Littleton! :grinning_face_with_big_eyes: You put this pose in the “Importing / Exporting” category, and to my knowledge Airtable’s import tools shouldn’t allow record overwrites. However, if you’re doing a literal copy-and-paste operation to add the data into Airtable, then you’ll need to take the necessary precautions yourself to prevent the overwrites from occurring.

Airtable doesn’t have an “insert” mode when pasting, so attempting to paste into the middle of an existing batch of records will overwrite anything below your paste point. To add without overwriting, scroll to the bottom of your records, add a single new empty record, then paste into that, and confirm the prompt about adding more records to accommodate the data that you’re pasting. None of your current records will be overwritten if you use that method.