Restricting Times Where Form Can Be Completed

[Chase_Thompson]

Hi - I am new to Airtable and am looking to create a form that can only be completed by personnel during business hours ie: 9-5pm on Weekdays. Is there a way to automate these date parameters within Airtable?

Thanks!

[Jon_Stephenson]

There is no function within AT that will use criteria to allow / disallow access to a data entry form.

You would be far better off using HTML and your code of choice to have a web page perform the logic over timing/day of week, then link to the form if the criteria are met.

[kuovonne]

You cannot restrict an Airtable form by time of day. A workaround is to have a warning that any entries entered outside of the specified time will be automatically deleted. Then automatically delete them using a scripting automation. Note that when you calculate when the record was created, you must take the timezone into account.

[CristianCG]

Hi there!

You can easily do this using miniExtensions. We've built a third-party form that offers various flexible options to get more out of Airtable, including several ways to control or disable form submissions. These include allowing users to create only one record, setting a scheduled date to disable submissions, and restricting submissions based on specific conditions.

The ability to restrict submissions when specific conditions are met can be used along the Save & Continue mode to verify if the submission is made within the business hours of a weekday, and mark new submissions as invalid while informing the user.

• To validate the day, create a condition that verifies that the date field is a weekday. This can be done using the WEEKDAY(Date)function to create a formula field in Airtable. Then, add a condition that disables the form if the result of the formula field is 0 or 6.
• To validate the hours, create a condition that verifies that the time of the date field is a business hour. This can be done using the HOUR(Date)function to create a formula field in Airtable. Then, add a condition that disables the form if the result of the formula is lesser than the hour your workday starts or greater than the hour the workday ends.

Enable the Save & Continue mode to compute the formulas before the user can submit the form. If the conditions are not fulfilled, you can show an error or a custom message to your users.

Note: each submission attempt creates a new record in Airtable, so you’ll have a trace of all invalid attempts. However, only submissions made before reaching the limit will have a verification checkbox marked, which you can use to filter your view. If you'd like to automatically remove invalid submissions after a certain time, we have a miniExtensions automation that can handle this. It can be scheduled or triggered via a script with an Airtable action.

Feel free to try out these features with a free account on miniExtensions. You're also welcome to schedule a free demo meeting with us.