Re: Tracking time without time tracking app or scripts

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5 - Automation Enthusiast
5 - Automation Enthusiast

Here is my solution for tracking time in my job.
Scenario - I’m an owner/field service technician. I use Airtable 90% of the time on an iPhone or iPad and need a way to track time per job and/or the same job with multiple visits.

Obstacles - Airtable mobile app for IOS cannot run apps or scripts.

Solution -

Screen Shot 2021-03-07 at 9.50.10 AM

  1. Two check boxes (START JOB & STOP JOB) to trigger two ‘last modified’ columns(Start Time & Stop Time).
  2. Then a datetime_diff formula in TIME(MINS) to calculate the onsite job time in minutes. - DATETIME_DIFF({Stop Time},{Start Time},‘m’)
  3. There is an Automation for every time the STOP JOB is checked. It creates a new record in the TIME table and links it back to the original TASK #(job).
  4. Back on the TASKS table, I have TOTAL TIME rollup the sum of all the minutes.
  5. Finally the calculation of hours and minutes is completed in the TASK #, but only if the STOP JOB is checked.
    Screen Shot 2021-03-07 at 10.40.49 AM
2 Replies 2

That is quite the clever setup! Thanks for sharing it! :thumbs_up:


Thank You,

Dan Burke
The Fitness Repair Company