Mar 05, 2022 03:21 AM
I would have a form on Softr sending data to rows in Airtable. I would like ideally to just have one row and each new item received from Softr be written over the top of the old. Otherwise, have it created as a new row and delete the old one.
I’ve played with a few automations now and can’t seem to get it to work.
Any help would be appreciated! thanks, Rich :pray:t2:
Mar 05, 2022 09:01 AM
I am guessing that the data would be written on top of old one only when certain conditions occur (there is another record with the same name, email, etc.). In that case, I think you have a couple options, ranked by difficulty/flexibility to achieve your goal:
Calendly: Calendly - Alessio Monino
Mar 05, 2022 06:52 PM
Welcome to the Airtable community!
A form always creates a new record.
If you want to overwrite the existing record, that is usually done by editing the record, instead of using a form. If you have a Softr Professional subscription, you can edit the existing record.
If you want to use the second option of deleting the previous record, you need a method of identifying the previous record and a script to do the deletion. There is no “Delete Record” action. If you know how to write Airtable automation scripts or want to learn, this is a good project for writing your own. However, if you are not interested in coding, I see a set of Automation Helpers scripts that includes a script for deleting a record in an automation. The script was originally designed to delete the triggering record, but it can delete any record as long as you can get the record id.
On the other hand, if you don’t want to use a script, you might be able to design a system where you do not need to immediately delete the old record. For example, you could use automations to mark the new record as the “active” record and the previous record as “inactive”.