Re: Create an invoice with multiple items and various quantities

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6 - Interface Innovator
6 - Interface Innovator


I am trying to create a form in Airtable so it fills out the fields and creates an invoice.

I thought this would be really simple but I am stuck adding multiple products and multiple quantities.

Basically, I have a table called ‘Prices’ this has all the products, product codes, prices, colours and sizes, I then have another table called ‘Invoices’, in this table we have the fields called, product, qty, size and location.

From the '‘Invoices’ table, we lookup the product code from ‘Prices’ and display it in the product field, we then add our qty, size and location (This is taken from another table called ‘Location’ and it can be multiple selections).

Finally it calculate the cost of the cost of the product, add the cost of the locations and gives me a total figure. So far this appears to work and I don’t see it being an issue creating an invoice as it’s all on 1 row.

What I am can’t workout is… How do I add more products with multiple quantities (Some of the products may even be the same product but a different size)?

On an invoice, another product would be added to another line but I don’t appear to have that luxury within Airtable. Any ideas how to do this?

14 Replies 14
10 - Mercury
10 - Mercury

If you would like to make a form where users can add line items, we’ve built that solution here. It would automatically link the added products to the invoice.

How can I create table form to automatically count the number of times barcode scanned each time I scan my barcode and also automatically group the scanned item according to the types of item?

Im having the same problem, can you let me have access to the link to see that solution?

5 - Automation Enthusiast
5 - Automation Enthusiast

Hi @Evos_World, I am in a similar situation and despite trying the solution mentioned in the thread, I can't solve the problem. I was wondering if you could please share the template of your base if you don't have any problem with that. Thankyou. 

@AlliAlosa This is very cool. I set one up for my team, and it looks great. 

I don't yet see any way to automate generating the invoice - say, when a new record is created. Any insights?