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Calendar view enhancement requests (reminders, delete prompts, persistent view)

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Dean_Toland
6 - Interface Innovator
6 - Interface Innovator

I would love to see some kind of reminder or alert system for items that are setup to display on Calendar views. One of my bases has a table that is used to keep track of follow-up calls to potential customers. If they’re called once and we schedule a follow-up, I have a column with a date/time format and a calendar based on that field. Without alerts, users are advised to check their calendar each morning and afternoon for upcoming scheduled follow-ups, but it would be great when adding a date/time to a column that is tied to a calendar if there could also be an option for reminders or alerts. Maybe something like Outlook reminders, 15 minutes before the time and the option to snooze for 5 minutes or dismiss completely.

Additionally, I’ve noticed that the view of records in the Calendar doesn’t persist when you leave and come back in. For instance, this table has over 1200 records but only some are going to have follow-up times on them. I change the view in the top right corner from “all records” to “records with dates” but it doesn’t stay that way if I leave and return. Due to the nature of the table and its size, displaying all records will never be useful so I’d like to avoid having to change it each time.

And finally, something I just noticed and am very concerned about, is the “delete” option when viewing an item from the Calendar. I just tested it and it doesn’t just delete/clear the info in the relevant date/time field, it deletes the entire record. There’s no prompt to confirm anything, so a simple misclick could completely remove a record from the table and this is a bit scary. I would think it would be far more often needed to simply clear the date field than to delete an entire record, especially from the Calendar view, but maybe it could be solved by asking which they’d like when clicking delete? I think any kind of data removal could benefit from a bit of an extra step to be sure that removal is intended.

Thanks!

91 Comments
Jason_Fuller
4 - Data Explorer
4 - Data Explorer

Agree with all… Notifications would be great.

Anna_Moers
4 - Data Explorer
4 - Data Explorer

I just realized there was no notification tool and it just made me very sad. I’ve spent a week importing data into Airtable. and the inability to setup notifications has been rethinking going back to Trello.

osulop
5 - Automation Enthusiast
5 - Automation Enthusiast

Just chiming in with a +1

Joshua_Mayo
4 - Data Explorer
4 - Data Explorer

Wow, I’m very surprised that this feature doesn’t exist. I love Airtable, it has become my primary project management tool. I was thinking about becoming more dedicated and upgrading to a paid membership, but I will have to look into a different project management SaaS now. This is a feature that I absolutely must have, and I really don’t care to use all the integration hacks to make it work. It should just work as a native feature regardless.

Ellicia_Ferreri
4 - Data Explorer
4 - Data Explorer

Hello Airtable,

Thoroughly enjoying my trial, and have uploaded a lot of info, but am now finding that I cannot send deadline reminders from Airtable and am more than a little disappointed. Would be happy to sign up for pro as a company if this feature was included.

I would love love love date fields to have the option of notifying users/collaborators 12m, 1m, 2wk, 1day, 4hrs, before an event or deadline, with the option to specify an exact date and time reminder - to cover all bases.

Thanks!

Sabrina_Ghani
4 - Data Explorer
4 - Data Explorer

Please! We need this.

sophie_Brassard
4 - Data Explorer
4 - Data Explorer

Also adding in to say I hope this feature will exist soon!

Jonah_Evans
4 - Data Explorer
4 - Data Explorer

This would be EXTREMELY helpful. Please add date triggered notifications.

Lisa_Altizer
6 - Interface Innovator
6 - Interface Innovator

Julian - you must be over the top brilliant - my brain is in overdrive trying to understand your blog post. 🙂 :crazy_face:

My use case requires a couple hundred reminders. Need to remind employees that their specific licensures and certifications are getting ready to expire and they need to renew them.

Before I get started - do I need a paid version of Zapier to run this Zap?

Thanks for sharing your technical guruness!

James_Glavin
4 - Data Explorer
4 - Data Explorer

Following this with interest - we’re currently evaluating Airtable to use for our team and think this feature (or lack of) is a big issue for us. I’m keeping my fingers crossed its on the roadmap as I love Airtable so far, but this might hold us back from committing to it just yet.

Airtable team - any update? Thanks!