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Calendar view enhancement requests (reminders, delete prompts, persistent view)

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Dean_Toland
6 - Interface Innovator
6 - Interface Innovator

I would love to see some kind of reminder or alert system for items that are setup to display on Calendar views. One of my bases has a table that is used to keep track of follow-up calls to potential customers. If they’re called once and we schedule a follow-up, I have a column with a date/time format and a calendar based on that field. Without alerts, users are advised to check their calendar each morning and afternoon for upcoming scheduled follow-ups, but it would be great when adding a date/time to a column that is tied to a calendar if there could also be an option for reminders or alerts. Maybe something like Outlook reminders, 15 minutes before the time and the option to snooze for 5 minutes or dismiss completely.

Additionally, I’ve noticed that the view of records in the Calendar doesn’t persist when you leave and come back in. For instance, this table has over 1200 records but only some are going to have follow-up times on them. I change the view in the top right corner from “all records” to “records with dates” but it doesn’t stay that way if I leave and return. Due to the nature of the table and its size, displaying all records will never be useful so I’d like to avoid having to change it each time.

And finally, something I just noticed and am very concerned about, is the “delete” option when viewing an item from the Calendar. I just tested it and it doesn’t just delete/clear the info in the relevant date/time field, it deletes the entire record. There’s no prompt to confirm anything, so a simple misclick could completely remove a record from the table and this is a bit scary. I would think it would be far more often needed to simply clear the date field than to delete an entire record, especially from the Calendar view, but maybe it could be solved by asking which they’d like when clicking delete? I think any kind of data removal could benefit from a bit of an extra step to be sure that removal is intended.

Thanks!

91 Comments
Jacob_Turley
6 - Interface Innovator
6 - Interface Innovator

imo I would just mark a field as “alertable”. If you want a special alert, you can control it via a calculated field that gets the time you want (15 minutes before, 30 minutes before, etc.). That way airtable doesn’t have to worry about that.

Arlene_Martinez
4 - Data Explorer
4 - Data Explorer

Have there been any updates on a calendar/ reminders/ notifications feature? I would love if it would sync with my Google calendar.

Laura_Ball
4 - Data Explorer
4 - Data Explorer

I’m going to +1 this also. Looks like people have been wanting this for a long time.
I switched my office team over to airtable for all kinds of collaborative stuff (event planning, strategic planning, general to-do organization, etc). Having due date reminders would really help my staff stay on top of things so that I don’t have to be the reminder for them. This is the one thing that makes me tempted to switch everything back to Asana.

Jennifer_Shelle
4 - Data Explorer
4 - Data Explorer

+1 to this feature. Just started to use with my team and this is holding us back from continuing or upgrading in the future.

David_Crellin
4 - Data Explorer
4 - Data Explorer

Just signed up for a trial for personal use, with a view to using in our startup. Lack of notifications on items when the due date/time rolls around is a critical gap. Using Zaps and the like is just a bandaid and not a sufficient solution. Until that is in place, it just won’t do what we need, despite it’s benefits in other ways over Trello, Asana etc. Sorry - but this is a major gap.

gatek
4 - Data Explorer
4 - Data Explorer

+1 on notifications. It will make Airtable the most customizable task management tool of all.

Michael_Lottost
4 - Data Explorer
4 - Data Explorer

guys https://ifttt.com/airtable … going to check that out, it can send mails based on new records in specific views, like filtered by “one week from now option” or “today” to set reminders that come by email. Also you could have a checkmark “Remind” and it would be filtered in a view, so whenever you check it it sends a mail. Gonna try it.

Sara_Kirby
4 - Data Explorer
4 - Data Explorer

Please integrate a reminders feature! It’s an imperative part of project management

Victoria_Colema
4 - Data Explorer
4 - Data Explorer

Agreed :slightly_smiling_face: Would love to receive a notification from Airtable anytime I am linked to a card with an upcoming date.

Jonathan_Cohen
4 - Data Explorer
4 - Data Explorer

+1 a native reminder feature. integrations are a workaround for now, though.