Format of extracted/e-mailed records

Is it possible to change the format of records sent via e-mail? We’re not satisfied with the way the records appear in the recipients’ mailboxes but since we have a large data base and ususally share only a couple of items, granting access to the base as a collaborator is inconvenient.
Alternatively: Is it possible to extract a couple of records to another format (e.g. Excel) while still maintaining its originial form? The records are comprised of several photos and tags and text so visual representation is really important.

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