Create Airtable Groups for Sharing based on records

[mshah72]

What is the proposed idea/solution?

The proposed idea is to allow admin users of enterprise accounts to create dynamic sharing groups on Airtable based on the records in a particular view in a base. This would allow teams to share specific Airtable Base or views  with specific people, without having to manually entering and deleting names in each Airtable group every time a new employee is added to the team or removed from the team.

For example, HR could create a view of all the employees in Team A. Now there should also be an Airtable group created labelled 'Team A'. Also whenever there is addition or removal of employees in the team, the Airtable Group should be updated on its own. This makes the task of HR and the team leads easier.

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How does is solve the user problems?

Dynamic sharing groups would solve a number of user problems, including:

• Reduced manual work: Currently, users have to manually create a new share for each record that they want to share. This can be time-consuming and error-prone. Dynamic sharing groups would eliminate the need for manual sharing, saving users time and effort.
• Improved data security: Dynamic sharing groups would allow users to share specific records with specific people, without having to share the entire base. This would improve data security by reducing the number of people who have access to sensitive data.
• Increased collaboration: Dynamic sharing groups would make it easier for users to collaborate on data. For example, a team of sales representatives could use dynamic sharing groups to share leads with each other, so that they can all work together to close deals.

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How was this validated?

We brainstormed and came up with this idea based on the problems faced  by the members in our team. There is no validation of this idea but could be a great addition to Airtable for many others.

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Who is the target audience?

Specific to education institutes:

Dynamic sharing groups would be a valuable feature for education institutes. For example, an education institute could use dynamic sharing groups to:

• Share student records with teachers and staff.
• Share class rosters with students and parents.
• Share assignment results with students and parents.
• Share school calendars with students, parents, and staff.

Dynamic sharing groups would make it easier for education institutes to collaborate and share data, which would improve the overall learning experience for students.

The target audience for dynamic sharing groups is any user who wants to share specific records with specific people. This includes:

• Salespeople: Salespeople can use dynamic sharing groups to share leads with their team members.
• Customer service representatives: Customer service representatives can use dynamic sharing groups to share customer records with their team members.
• Project managers: Project managers can use dynamic sharing groups to share project plans with their team members.

Overall, dynamic sharing groups is a valuable feature that would solve a number of user problems. It is validated through user research and has a large target audience. I urge you to consider adding this feature to Airtable.

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