Are guests counted regardless of whether they sign-in? Let’s say that in month 1 I have 10 guests using the platform and on month 2 I have other 10 different guests using the platform; would I need to buy more licenses or remove the sign-in permissions from at least 5 of the first 10 guests?

Nice! Do the guest seats all need to be used in the same interface, or can it be spread across to different ones?

For example, I have one workflow where I only need to add one guest at a time, but a completely different one that I would like to add ~10 completely different guests.

​@Pedro_Pais: thanks for the question! Guests are counted regardless of whether they sign in, so you’ll need to either buy more licenses or remove editors who no longer need access. We are currently thinking about ways for customers to better manage bulk access, so please stay tuned for more updates here that might help with your workflow!
 

​@jiasso: Great question — you can now spread your guests across as many interfaces as you’d like. For example, if you purchased the Portals package for 15 guest users, you could have 15 different bases and invite 1 guest to each interface, 5 different bases and invite 3 guests to each interface, 1 base and invite all 15 guests to that interface, etc. 

Thanks ​@Ayesha_Bose! One of my clients has been using a Portal for some months now, and they are super happy with it!

Only comment brought up was pricing vs. other front end tools out there. Personally, avoiding additional unnecessary integrations was important. 
 

Mike, Consultant @ Automatic Nation

I would like this functionality for intra company sharing. I need to interact on a limited basis with other departments, and it would be great if I could give them limited access via a interface that didn’t allow them access to the Airtable Home button nor to share the interface.

Hey ​@Jude_Dean!

Portals would only work for external users, but not internal (same domain). However, you could still limit access via different interfaces. You can always provide direct access to these interfaces as long as you provide the specific urls for each interface. Furthermore, depending on their role you can limit their ability to access the data layer of the base. As long as these are not Public interfaces, no one that has not been granted access will be able to access the interface regardless of them having the url for it (solves the sharing issue). 

For last, Portals currently do not support Custom Domains, so it would still be an Airtable domain. Right ​@Ayesha_Bose?

Hope that helps!

Mike, Consultant @ Automatic Nation

That’s correct — thanks for jumping in here Mike! We’re working on supporting custom domains for Portals, it’s on our roadmap, so please stay tuned for more updates here.

Hi!
If I’m building the base and I’m the admin, using an Airtable account with a @gmail.com domain, can the other users I invite all have the same company email domain?
From what I understand, if (for example) you have 15 guest seats, they can’t all be from the same email domain.

Is that correct?

I am an attorney and use Airtable for case management. Each case is its own “record”, linked with other tables.

I added the Airtable Portals feature to create a client portal. Before deploying the portal, I must be able to limit what clients case see/access. In order to do this, do I need to create a new “Interface” for client? Or is there a better/easier way to do this?

​@rfulda  Try using ‘Filter by current user’ or ‘Filter by email’?

You’ll need to ensure that each of your records has a ‘User’ or ‘Email’ type field though (lookups to those work fine too)

This way you’ll just have the one portal but it’ll filter depending on the logged in client

And here are the docs: https://support.airtable.com/docs/interface-designer-permissions#using-interface-designer-permissions

​@rfulda 

Yes, as mentioned above, you can filter records to show the current user only their own records.

This is only possible with interfaces (not in the data layer), and you setup the filtering by connecting a user to each record.

You can do this with either a “user” field”, an “email” field, or a “lookup field” (of either a user field or an email field).

Then, you can perform the filtering by adjusting the filter on your interface for the “current user”.

Hope this helps! If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld

Pricing is way too expensive. I simply want to make a membership database where members can login and update details, I have 4000 members, so this would be thousands a month just to enter yourdetails

​@CKARC 

If you just need your members to login and update their own profile, you can do that for only $15 per month with Fillout’s advanced forms for Airtable.

Fillout lets your members update their own Airtable record through a form, and you can restrict the logins to only members that are listed in your own Airtable database. 

This is your cheapest, easiest, and quickest solution.

I show how to use a few of the advanced features of Fillout on this Airtable podcast episode:

• Using Fillout to create an eSignature approval process with PDF file creation.

However, if you’re looking for a more traditional portal experience for your members, here are some of the most affordable 3rd-party portals for Airtable, with JetAdmin being the absolute cheapest of all:

Noloco, JetAdmin, Softr, Pory, and Glide.

I gave an entire one-hour webinar on Noloco called Building a Client Portal on Noloco powered by Airtable.

But note that JetAdmin is the cheapest.

Hope this helps!

If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld