Skip to main content

I am reconfiguring my budget spreadsheet and am having trouble with an IF formula.


I want to set up the base so that I can select if something is revenue or an expense, enter the dollar amount, and then in the next column over (Debits and Credits), it will automatically add a (-) negative to any item that is marked as an expense. Here is the formula I was using:


IF({Trans Type}=“Expense”,{Transaction Amount}*-1)&IF({Trans Type}=“Revenue”,{Transaction Amount}*1)



The formula is messing things up somehow because it won’t recognize the output as a number, and therefore will not let me format it as currency. Instead, it says: Your result type is not a number or a date. Formatting options are currently only available if your result type is a number or a date.


I want this column to be formatted as currency and show a running total. Can someone help?

Hey @Washington_Center!


Two things you’ll want to do here:


Firstly, in the configuration for your formula field, you’ll want to change the format of the value that the formula returns.


You can do that as shown below:




Next is the formula.

Here’s the formula that I tossed together using the field names that you provided:


IF(

    AND(

        {Trans Type},

        {Transaction Amount}

    ),

    IF(

        {Trans Type} = "Expense",

        VALUE(

            "-" & {Transaction Amount}

        ),

        {Transaction Amount}

    )

)


Re. Running Total


The field summary feature could come in handy here.

See below:



Let me know if there’s something I’m missing, or if you have any additional questions.

Reply


Terms & Conditions