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Get ready! The next Airtable Media & Entertainment User Group is happening September 18th!

I’ll be showing you how to streamline event attendance from request approvals to finance reports, with insider tips that will completely change the way you manage events.

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Register here: https://airtable.zoom.us/meeting/register/nDRjVM9NQT-0F4ZTcVec0w#/registration

Date & Time: Sep 18, 2025 01:00 PM ET

Description:

Are you overwhelmed by endless requests for concert tickets, premieres, or popup event invitations, each one buried in emails, chat threads, or spreadsheets? If so, this session is for you.

Getting key partners and stakeholders to your marketing events is challenging enough. The tools you use to manage the process should make things easier.

Join this Airtable Media & Entertainment User Group session for a fast, practical walkthrough of how Airtable can bring order to the madness. Discover how to ensure requests flow smoothly from staff to supervisors to finance, with everyone in the loop and nothing slipping through the cracks.

In this session, you’ll learn how to:

  • Collect and track event attendance requests in one place
  • Streamline approvals and confirm details with attendees
  • Use important database design principles
  • Leverage "Current user" as a filter in your interface views
  • Use Rollup fields effectively
  • Set up automations that use the Send Email action to generate clear summaries for finance—no more back-and-forth

Say goodbye to confusion and hello to clarity, efficiency, and better results. Join us and transform the way you manage event attendance requests!

 

Hey team - I recorded a prep video for the session we’re having Thursday Sep 18th on how to streamline event attendance. Feel free to give it a watch ahead of the meeting. In it you’ll learn some fancy tricks that should be immediately applicable to some of your own projects, including:

  • How to limit linked record selection
  • How to scale data collection using prefilled form URLs
  • Email automation markdown hacks
  • Tips on how to design the optimal user experience when triggering automations from the interface
  • How to have pretty date fields using DATETIME_FORMAT()
  • How to set dynamic deadlines using DATEADD()

 

See you on Thursday!

 

Register here: https://airtable.zoom.us/meeting/register/nDRjVM9NQT-0F4ZTcVec0w#/registration

Date & Time: Sep 18, 2025 01:00 PM ET

Thanks to everyone who joined this event today! We had a fantastic session diving into practical ways to bring order to the chaos of managing event attendance, ticket requests, and approvals. Thanks so much ​@Max_Bernstein for the great demo!


3 Key Takeaways 👀

 

  • Designing a Scalable Event Management System: Max explored how to structure your Airtable base with clear one-to-many relationships between projects, tours, events, and ticket requests. 
  • Automating Approvals and Communication: Max covered how Airtable automations can handle repetitive tasks, from sending out pre-filled ticket request forms to rolling up approvals and generating finance-ready summaries with a single click. Formula fields, rollups, and the "Send Email" action help keep everyone in the loop and eliminate manual back-and-forth.
  • User Experience Tips & Advanced Features: We covered interface tricks like conditional visibility, alternative visualizations (list vs. grid), and customizing field headers for clarity. There were also tips on using AI to write formulas, leveraging rollup fields for dynamic summaries, and making the most of linked records and detail screens for intuitive workflows.

 

Check out the recording below, and hope to see you at the next one!

 

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