Hi all!
I am running a T-shirt business and currently am filling orders. I have embedded a form onto my website so that when customers want to place orders, their info goes straight into AirTable.
My question is this: is there a way to save this info in a customized PDF or Word doc template, and send this back to my customers?
Any help would be awesome! Thanks!
Best answer by Justin_Barrett
This is really helpful! Thank you so much!
Glad to know that you got the answer you were seeking! If you would, please mark the comment from @ScottWorld as the solution to your question. This helps others who may be searching with similar questions. Thanks!
+33You can use the Page Designer Block to create your own customized documents that will pull information from your Airtable records. You would then need to manually print your document as a PDF file, and then you could manually email the PDF to the customer, as well as manually attaching the final PDF into an attachment field (if you’d like to keep a copy of the PDF on file).
For significantly more automation, Airtable also has the Formstack Documents Block built into it. This costs money because you’ll need to pay for a Formstack.com account, but it will create a PDF/Word file for you, and then automatically embed the document back into your Attachment field for you. Even better, Formstack can be setup to automatically email the PDF file for you as well.
You can do a similar thing (without the automatic emailing part) with DocuPilot.com and this extension: it will generate the PDF/Word document for you and then embed the document into your Attachment field.
For other types of automations, you would need to turn to some external tools to do that, such as Zapier or Integromat. Although I’m not 100% sure if Zapier and Integromat can grab attachments out of Airtable and embed them in an outgoing email. They might be able to do that — someone else would likely know that better than me.
You can use the Page Designer Block to create your own customized documents that will pull information from your Airtable records. You would then need to manually print your document as a PDF file, and then you could manually email the PDF to the customer, as well as manually attaching the final PDF into an attachment field (if you’d like to keep a copy of the PDF on file).
For significantly more automation, Airtable also has the Formstack Documents Block built into it. This costs money because you’ll need to pay for a Formstack.com account, but it will create a PDF/Word file for you, and then automatically embed the document back into your Attachment field for you. Even better, Formstack can be setup to automatically email the PDF file for you as well.
You can do a similar thing (without the automatic emailing part) with DocuPilot.com and this extension: it will generate the PDF/Word document for you and then embed the document into your Attachment field.
For other types of automations, you would need to turn to some external tools to do that, such as Zapier or Integromat. Although I’m not 100% sure if Zapier and Integromat can grab attachments out of Airtable and embed them in an outgoing email. They might be able to do that — someone else would likely know that better than me.
This is really helpful! Thank you so much!
+20This is really helpful! Thank you so much!
Glad to know that you got the answer you were seeking! If you would, please mark the comment from @ScottWorld as the solution to your question. This helps others who may be searching with similar questions. Thanks!
+2See https://community.airtable.com/t5/base-design/fillable-pdf-form/m-p/45831#M1208
for a new approach to filling Airtable data to a PDF form and automatically emailing the flattened PDF form.
+8If you're looking for a solution, Typeflow can help you easily generate PDFs from Airtable data using Google Docs templates. It's straightforward and efficient.
Feel free to give it a try, and I'd love to hear your feedback! I'm also offering a lifetime plan for early users at just $100.
Feel free to ping me if you're interested or have any questions.
+13Hi there, at miniExtensions, we have some features that could help with this use case. For example, we have an HTML to PDF automation. This allows you to generate nicely formatted PDFs straight from your Airtable records, which you could then send to your customers using an Airtable automation. If you're not familiar with HTML code, ChatGPT can help generate it quickly to get the formatting you need!
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