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Hello everyone!
Thank you for taking the time to read my post.

I’m new to Airtable, and absolutely loving it so far!

I’ve already built a database, created forms, and now I’m exploring interfaces. My goal is to give different establishments we work with access to some of their own data, so they can add, update, or delete it as needed. I’m currently trying to achieve this within Airtable itself, without using third-party tools.

I noticed that when sharing an interface, there’s an option to restrict access based on specific email domains, which is great, since most of the businesses we work with have unique email domains.

I tested this using a random email I created for the test, and a few unexpected things happened:

  1. I received $10 (which I wasn’t expecting).

  2. I got an email saying I would be charged (also not something I intended).

  3. When I logged in using the test email, it didn’t allow access to the shared interface. Instead, I saw a pop-up saying I don’t  need to request access, it was already given, something like that.

I’d really appreciate help understanding:

  • What exactly happened during this test

  • How the access permissions actually work

  • And what’s the best way to move forward with my use case

Thank you for your time and guidance!

Hmm, if you’re planning on letting people update data in Airtable via Interfaces, they’re all going to be paid seats I’m afraid.  A cheaper option could be to purchase Airtable Portals, which (at the time of writing) is about $8-10 per seat, depending on the plan you’re on

If neither of those are feasible, a popular workaround for letting people modify data on Airtable without paying for seats is to use Fillout, which is basically a Forms service: https://www.fillout.com/.  The idea would be that you could invite these people to your Interface as read-only (which is free), then for each record include a link to Fillout which would let them update the record data

Hi ​@Don_Kenan,

As ​@TheTimeSavingCo mentioned above, if you’d like to give people free access to update their own data, you would need to turn to Fillout’s advanced forms for Airtable.

Fillout is 100% free, and it offers hundreds of features that Airtable’s native forms don’t offer, including the ability to update Airtable records using a form.

Fillout will give you a formula that generates a unique URL for each user in your table. That unique URL will enable them to update their own record in Airtable by using a Fillout “update form”.

You can see how to set this up in my video below, which also shows off many other advanced techniques using Fillout:

Hope this helps! If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld

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