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Is it possible to invoice multiple customers at once for the same item? Background: I publish a newsletter and charge a yearly subscription. I rebill them for a renewal on the month they signed up one year later. I have normal turnover so I mange my list. I was thinking I could create groups by renewal month and price level (I have three price levels, no sales tax, very simple) and add my customers to their assigned group. Then at the start of each month Invoice that group and it would create an invoice for each member of the group with the same item. I would like to avoid having to create an invoice for each customer which can range from 30-175, depending on the month. Side note: The reoccurring billing in my accounting software is clunky and with airtable I’m trying to build a CRM/Membership Management+Invoicing in one, the cleanness and quick drill down appeals to me. I’ve looked at other options but my customer base skews older (Farmers) and 75% pay by check. Any help or suggestion is welcome as I consider all my options.

Wecome @Josh_Callen!


The Page Designer App can create some nice looking documents, but it is a manual process to generate each PDF.


If you’re looking for a formal PDF invoice that is an attachment to the email you send, you’re most likely going to have to use some sort of external application that will generate the PDF.


There is an official FormStack App in the marketplace.


Or you can use a series of Zapier/Integromat automation along with a myriad of other document generation software such as https://www.pdfmonkey.io/.


On the other hand, if you are okay with a super basic invoice that is just text-based in an email, the solution becomes easier as you can use some of the built-in functions/tools in Airtable. You can use the built-in Airtable Automations to send out the emails.

Hi there! 

Yes — what you're trying to do is definitely possible using Airtable + The PDF Maker. It sounds like a great setup for your newsletter billing process!

Here’s how it can work:

  • In Airtable, you can group your customers by renewal month and price level just like you're already planning.

  • Then, using The PDF Maker, you can automatically generate a PDF invoice for each customer in that group — with their name, amount, and renewal details filled in.

  • You can trigger this once a month using a field like “PO Ready” or “Renewal Due.”

  • These invoices can be emailed out via Outlook, printed for mailing, or stored in Airtable — whichever works best for your customers.

✅ No need to create each invoice one by one.
✅ Works well even if most of your customers pay by check.
✅ Clean and easy to manage from one place — just like you're aiming for.

Here’s what you’ll need:

 

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