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Hi!


Hoping someone has done this before.


I have a list of customers and their email addresses organized into groups. So I have 3 columns: customer name, email, and group #. I’m looking to make a new table for email automation. I’d like to pull all emails associated with a single group number into a CSV field called “recipients.”


Is this possible? I’d appreciate some guidance if so. Alternate workflows welcome.


Thanks!

You could do that if {Recipients} is either a Rollup or a Lookup field.


If the {Group #} field is a LinkToAnotherRecord type field pointing at the table [Groups], then the [Groups] table could have a Lookup type field pointing at your [Customers] table’s {Email} field. This will give you all the emails associated with that group.


A lookup wouldn’t combine multiple values into the same cell, would it?


I’ll give rollup fields a try.


A lookup wouldn’t combine multiple values into the same cell, would it?


I’ll give rollup fields a try.


Hi @Kamille_Parks, I’m only seeing numerical calculations…so that’s not quite what I am looking for. To be clear, I’m looking for a list of emails not the number of emails.


Hi @Kamille_Parks, I’m only seeing numerical calculations…so that’s not quite what I am looking for. To be clear, I’m looking for a list of emails not the number of emails.


Yes, Lookups list the value of a particular field for each linked record in a single cell. If you want to use a Rollup field use any of the Array functions.


Hi @Kamille_Parks, could you please provide some more detail? I don’t know if I want to use a Rollup field. Is there a good example of using a formula to pull email addresses into a single field out there that you’ve seen?


Hi @Kamille_Parks, could you please provide some more detail? I don’t know if I want to use a Rollup field. Is there a good example of using a formula to pull email addresses into a single field out there that you’ve seen?


We’re going to walk through this step by step. Have you made the {Group #} field a LinkToAnotherRecord type field?


You know what nevermind about step by step, since its only two steps. Just replicate what you see here:




(I used a Lookup field but again you could do the same with Rollups)


You know what nevermind about step by step, since its only two steps. Just replicate what you see here:




(I used a Lookup field but again you could do the same with Rollups)


Hi! Could you please reopen the link so I can use it as well?


@Kamille_Parks11I would also really like to use this solution, if you're able to reopen the link! Thank you!


@Kamille_Parks11I would also really like to use this solution, if you're able to reopen the link! Thank you!


This thread is 3 years old, that demo base is long since deleted.

This is a textbook example of when to use a lookup field. Based on the description of the original problem, all I likely did was make a table for Groups, linked each Customer to the appropriate group with a Link to Record field, and in the Groups table add a loop field. Review Airtable's documentation: 

https://support.airtable.com/docs/lookup-field-overview 


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