External links for results of different groups automation somehow possible?

Topic Labels: Automations
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4 - Data Explorer
4 - Data Explorer


I am a total newbie to airtable so I hope you can bear with me. 

I am wondering if I could share a link externally with lots of different people without airtable account? This would somehow need to be done through automation because I cannot create all of these different group links as there will be too many. 

Background: I have data with results of a animal rescue drone search and I need to communicate the progress and results of our searches with the owners of the field. We put this information into a google sheets file. So I need to be able to share the results for one farmer (with multiple fields in spreadsheet rows) via external link. But the farmers should not see each others field but just their own.

Could someone help me if I can somehow do this with airtable?

Many thanks in advance

4 Replies 4

If I understand the requirements correctly, this is not possible with only native Airtable feature

- public share links that do not require logging in

- automatic creation of share links

- each share link only has access to user specific data

While you can create shared views in Airtable with only specific fields and records that can be viewed without logging in, this cannot be done automatically. 

You can create an Airtable interface where users can only see their own data without having to manually create a bunch of URLs, but users would need to log in. 

I think you would need a third party (paid) portal system to get all the features you want. 

Thank you for your response. 

Will the external persons need an airtable log-in or can it be some kind of password or code that enables the persons to see their individual data set ? 

8 - Airtable Astronomer
8 - Airtable Astronomer

Hello @J9Boe ! This could be the app for you. 

You can connect to Airtable and create external share links. 

You can try it for free with a demo table here:

4 - Data Explorer
4 - Data Explorer

Many thanks. 

The last option looks really great. Now I just need to work out how I can generate the individual group results for each farmer with their list of fields we searched. 

Background information: we search various numbers of fields each morning and the farmers cut the grass on these fields after our drone search. One field is one line in our Google sheets spreadsheet. And we update the Google sheet to communicate if we have searched the field, if we found any animals and other information. 

So the URL should show all the lines of one farmer but not the ones of another farmer. 

Can anyone help me to connect these things with each other or is this too complex?

Thank you for any help. 

This is a volunteer project to rescue fawn/baby deer.