Skip to main content

Hi Community,

I have interface with many layouts and with most, I have to allow users to (+ Add Records )  but then if they x out of that window it still creates an empty record and links it! how can I prevent this behavior and still give users the ability to link and or create new records from that button?

 

If users change their minds and decided not to create a new record and just click the X button without putting any data records still getting created!

 

Appreciate any input

Unfortunately, there is no way to prevent those blank records from being created in Airtable.

You could potentially create a nightly automation that cleans up all the "orphaned" blank records by deleting them. However, Airtable's automations don't natively allow record deletion, so you would either need to write a custom Javascript to do that or use an external automation tool like Make.

Update, Airtable heard us and this has been fixed but ill share my work on this issue so maybe someone will benefit Old original comment:"Yup I figured, Thanks Scott, I solve it by creating automation that runs scrip when record created to check the minimum required fields, I used the below script on my "Rental table" to check the two mandatory start and end date filed, if these are empty the record will be deleted, I just have to create something similar for each table ."

Exept this didn't really work because the automation for record creation run immediately and doesn't give users a chance to finish editing and maybe enter the required fields, so my workaround was to make the automation check the record that created before the triggering record " the new record"   and that's how if users mistakenly linked incomplete record it will get clean up next time they create new record. I had to create a check box(create) and get that updated to checked with a button so the automation wont clean these records that has that check box checked.

 

 

 

let table = base.getTable('Rentals');



let fields = await input.config();



let StartDate = fields.startdate;

let Enddate = fields.enddate;

let ID = fields.ID;



if (!StartDate || !StartDate) {

await table.deleteRecordAsync(ID);

}



//this didn't work because automation runs immediately and setTimeOut function is not supported, this was my workaround attempt before Airtable make it right



// record create automation to clean the previous record if "Create" checkbox was not checked.



let table = base.getTable('Rentals');

let fields = input.config();



let ID = fields.ID;

let Create = fields.Create;

let Created = fields.Created;







let lastCreatedRecord ;

let count = 0;





queryResult.records.forEach((record) => {

if (record.id !== ID && count < 2) {

lastCreatedRecord = record;



if (!lastCreatedRecord.getCellValue('Create')) {

table.deleteRecordAsync(lastCreatedRecord.id);



}



count++;



}

}





);

-------------------



//button code : to check the "Create" checkbox



let table = base.getTable('Rentals');

let fields = input.config();



let ID = fields.ID;



let queryResult = await table.selectRecordsAsync({

fields: ['Create', 'ID'],

});



let record = queryResult.getRecord(ID);



await table.updateRecordAsync(ID, {

"Create" : true

,

})

 

 

 

 

 

 

Reply


Terms & Conditions