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I have a table that I’m using to track instrument checkouts for a high school marching band. It pulls from two other tables (one with the student information and the other with the instrument information), but I also enter data directly into the form, namely the date the instrument was checked out. I want to automate the step of filling in the school year field when I enter the date that the instrument was checked out (see screen shot for what I want it to look like).






The formula I used is this



IF(IS_AFTER({Date Checked Out},6/3/2021), “21-22”)



but it only gave me an error.



How would I change the formula to get the result I’m looking for?



Alternatively, because the school year will only be “21-22”, I could just have that field pre-populate with that value when I create a new record, but I haven’t been able to figure out how to do that either.



I appreciate any help you can give me!



Thanks



The IS_AFTER function expects a date object which is different form typing in a date. Currently Airtable thinks that you are dividing numbers.



You need to use DATETIME_PARSE to convert your date text string to a date object.



Try this …



IF(


  AND(


    {Date Checked Out},


    IS_AFTER(


      {Date Checked Out}, 


      DATETIME_PARSE("6/3/2021", "M/D/YYYY")


    )


  ), 


  "21-22"


)


However, this formula will not work well when you want school year 22-23.



As for pre-populating the school year, you could run an automation that will fill in the text field. You could use the “when record created” trigger.

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