Skip to main content

I'm hoping some can provide some advice on which direction I should research on what I'm trying to do.

I help run a makerspace, and we don't have employees.  We have members, and some volunteer to be board members, but they cycle out quite frequently, making it difficult to manage any SAS solution that requires us to pay per team member. Plus, our revenue stream only comes from member dues so we don't have deep pockets, also since we're all volunteer and we all have day jobs so we have limited time to dedicate to development.

I've been able to do a lot of things so far on my path of learning airtable and fillout, and I think those will be great solutions. Once (and if) we get our nonprofit status accepted by airtable we'll be buying a discounted Team account.

Things we track are member applications, member maintenance, assets (equipment tracking), and board meetings. So far, the airtable and fillout automations have been awesome, and I'm looking forward to learning the scripting tasks once we get our Team account so I can leverage webhooks and make.com integrations to add members to google groups, etc.

At this point, I have lots of forms that get generated that board members need to handle periodically, which include:

  • Review a member application
  • Submit agenda items for monthly board meeting
  • Attend board meeting (more of a notification)
  • Review board meeting minutes to accept minutes.
  • Onboard a member
  • Disable/Enable RFID fob access

All of these have URLs that I can email to the individuals using the awesome automations that airtable provides. But we are hoping to get away from emails as they're hard to track and many don't see them in time. What I'd like to find is some no-code low cost worklist manager that we can use make.com to integrate the items we want individuals to review on a regular basis on a single page.  

I've heard that Asana is an option, but I just need tasks, not project management. But are there others that don't cost much for a team under 10 people? I'm also considering Trello.

 

Thanks.

Jeff

Yeah I'd just use Trello I reckon.  I'm curious though, what makes you want to use a worklist manager vs using a frontend for Airtable (e.g. Softr)?  Setting up and the back and forth sync with a worklist manager is totally doable, but with a frontend for Airtable you wouldn't have to do any of that, you know what I mean?

Yeah I'd just use Trello I reckon.  I'm curious though, what makes you want to use a worklist manager vs using a frontend for Airtable (e.g. Softr)?  Setting up and the back and forth sync with a worklist manager is totally doable, but with a frontend for Airtable you wouldn't have to do any of that, you know what I mean?


@TheTimeSavingCoit comes down to cost, and how much the people associated with it would use it. 2/3 of our board comes to a meeting, but don't really do things to help the club that much, and even then, we're looking at 1 to 3 tasks a month, and it would be wasted on them.  I'm doing this mostly to save me a bunch of manual tasks (I do most of the things around here),  Plus, about half the board members rotate out each year, and it'd be a setup effort which would make more manual work for me.

@TheTimeSavingCoit comes down to cost, and how much the people associated with it would use it. 2/3 of our board comes to a meeting, but don't really do things to help the club that much, and even then, we're looking at 1 to 3 tasks a month, and it would be wasted on them.  I'm doing this mostly to save me a bunch of manual tasks (I do most of the things around here),  Plus, about half the board members rotate out each year, and it'd be a setup effort which would make more manual work for me.


Hmm, cost wise, Softr's free plan allows for 10 app users, so it'd be free?  The setup cost would definitely be a factor; it'd be between setting up Softr's UI and setting up whatever app you chose to integrate with Airtable, and whichever's more cost effective's going to be pretty subjective

Trello would definitely be simpler purely on the member rotation bit though as you'd be able to just invite people to the board without needing to do user management stuff

 

Hmm, cost wise, Softr's free plan allows for 10 app users, so it'd be free?  The setup cost would definitely be a factor; it'd be between setting up Softr's UI and setting up whatever app you chose to integrate with Airtable, and whichever's more cost effective's going to be pretty subjective

Trello would definitely be simpler purely on the member rotation bit though as you'd be able to just invite people to the board without needing to do user management stuff

 


@TheTimeSavingCo, I'll look at that, it could be a solution, but was hoping to drive my "users" which are board members by the filter on the member table. If I used Softr, I'd still have to drop accounts as the board members get replaced, which I was hoping to avoid having to do account maintenance annually.

 

Reply


Terms & Conditions