Task table with multiple team members assigned - report individually

[bjenkins]

Hi! It’s my first post here, so please let me know if I missed the answer somewhere in the Community site.

I have built Project and Task tables. The Project table can only have 1 owner (collaborator). However, the task can be owned by a team of people (collaborators).

What I would like to see is a grid view which lists each collaborator and any task where they are tagged. When I run this, what shows up is something like this:

Ben
Task 1

Ben, Bob
Task 2

Ben, Bob, Shelly
Task 3

However, what I am trying to create is a user-unique view so it would look like this:

Ben
Task 1
Task 2
Task 3

Bob
Task 2
Task 3

Shelly
Task 3

I cannot figure out how to break this out so hoping an expert can come along and help me out.

Thanks in advance.
Ben

[Mohamed_Swella1]

Hi @bjenkins,

Welcome to Airtable Community!

You can create a new table that is called Collaborators (or Employees), link the field with the names to this table, it will give you the info you need.

Please see attached base.

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BR,
Mo

[bjenkins]

Thanks, @Mohamed_Swellam. I really appreciate quick follow-up!

That gets me closer, but I am struggling with the view I want to see. Using your table (thanks for creating example), I cannot figure a way to show a summary of all tasks associated with each user.

For example, if I group the ‘Table1’ tab, I get this:

However, that is aggregating the Collabs into a single line entry. Instead, I want to see something like this:

Ben
Task 1
Task 2
Task 3

Bob
Task 2
Task 3

Shelly
Task 3

The goal is to quickly see how many tasks are associated with each user regardless of whether they are working on a task solo or part of a team.

Any thoughts on that?
Ben

[Mohamed_Swella1]

Ya that is not doable using views, the best way is to have another table like the one I sent you, this way you have 1 collab with multiple tasks.

[bjenkins]

Gotcha, @Mohamed_Swellam. I hoped that wasn’t the answer, but appreciate the confirmation.

Have a great day.
Ben