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Re: View restrictions Airtable base for other colleagues

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DanielWimmer
5 - Automation Enthusiast
5 - Automation Enthusiast

We have created an event planner for our organization where we assign different events to Airtable users. 
Therefor it would be mandatory, that if these users will sign in to Airtable, they only see their assigned events (in the overview and calender) and not all of our events. 

How do we set that up?

Thank you for your support 
Best

Daniel 

4 Replies 4
ScottWorld
18 - Pluto
18 - Pluto

Airtable doesn’t natively offer this functionality unless you use Airtable’s ”Interfaces” feature, and then you would need to remove their access from the rest of the Airtable base. Check out “Permissions for viewing records in interfaces” on this page: https://support.airtable.com/docs/interface-designer-permissions

However, the more common & robust way of doing this is to use an external Airtable portal tool like Noloco, Softr, JetAdmin, or Glide.

I give a step-by-step tutorial of Noloco on this episode of the BuiltOnAir podcast.

p.s. If you have a budget for your project and you’d like to hire an expert Airtable consultant to help you with any of this, please feel free to contact me through my website: Airtable consulting — ScottWorld 

DanielWimmer
5 - Automation Enthusiast
5 - Automation Enthusiast

Hi ScottWorld, 

thanks a lot for your quick response, this helps alot. 

The Interface does make sense, but I didnt get it yet, how to restrict some members only to see the interface when there is also the Base viewable?

In the Interface I can see that we can restrict members only to see their assigned activities, but that they only have access to the Interface and not to the Base by itself, is not clear for me 🙂

How do we remove their access from the Airtable base?

Thank you very much for the support. 

Best 

Daniel

You would remove their access from the base or the workspace in the same way that you added then. Typically, there is a share button in the upper right of the base or workspace, which would show you the list of users. Then, that you would remove the users there.

Alright got it and already tried it in several ways. 

No we have the issue that when we dont invite users to the base but only to the interface, we are not able anymore to add them as a user in the base.

So basically we would need either that the user only has interface access (but I guess this does not work as the user is then not searchable in the base) OR the user has access to the Interface and access to the Base, but then do not see anything listet in the base. 
THANKS and best regards
Daniel