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I have a digital asset management database with multiply artists. I would like to share only one artist’s assets with other people so they can edit on it, and the edit would sync back to my database too. I’m in Team plan currently.

The solution I came up with is to create a View with only the data that I would like to share. Then create a 2-way sync and edit to a new base and share the collaborator permission of the new base. But that would require me to update go Business plan.

I’m wondering if there’s a workaround with the Team plan?

Thanks.

Hmm, perhaps you could try using Fillout.com (https://www.fillout.com/) and let them edit the records directly?  You’d get 1000 form submissions on the free plan


The idea would be you’d create the view you mentioned but also with an additional button field that’d open a Fillout form that’d let them edit the values for the record in question.  You wouldn’t need another base / synced view for this either

Hey ​@KaRen,

I would highly suggest following ​@TheTimeSavingCo’s advice. It’s a lean, fast, cheap, good looking, and reliable solution! I’ve done this myself for different use cases in the past.

Mike, Consultant @ Automatic Nation

​@KaRen 

If you don’t want to pay for someone to become an Airtable user, then your cheapest & best option for having external users edit records in Airtable is to use Fillout’s advanced forms for Airtable.

Fillout is 100% free, and it offers hundreds of features that Airtable’s native forms don’t offer, including the ability to update Airtable records using a form, display Airtable lookup fields & Airtable rollup fields & Airtable attachments & formulas on forms, control access to a form via SSO or email domains, perform math or other live calculations on your forms, accept payments on forms, collect signatures on a form, create multi-page forms with conditional paths, create new linked records on a form, connect a single form to dozens of external apps simultaneously, add CAPTCHAs to your form, and much more.

I show how to use a few of the advanced features of Fillout on these 2 Airtable podcast episodes:

If you need to use something more advanced than Fillout, then you would want to turn to a portal tool.

Airtable has its own built-in portal system, but it is very expensive because it costs $120 per month for a minimum of 15 customers, and $8 per month for each additional customer after that.

This is price prohibitive for many people, so you could always look at the other Airtable portals on the market, which are much less expensive.

The most popular portals that are currently available for Airtable are: Noloco, JetAdmin, Softr, Pory, and Glide.

I gave an entire one-hour webinar on Noloco called Building a Client Portal on Noloco powered by Airtable.

 Hope this helps! If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld

I swear, 1/3 of the responses in the Community Forum are really just a sprint to who recommends Fillout first 🤣 As soon as I saw the description I was like “Fillout!” and then saw Adam, Mike, and Scott all got here before me. 

Lol! It’s true! 🤣 

Thanks all for the suggestion! I’ll take a look into Fillout!

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