Airtable Portals User

Assuming you’re inviting users as Portal users with Editor access, then the following are true!

has the possibility to actively work in interfaces

Yeap they can

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and set for example a drop down menuitem to an different value or

Yeap, they can change the value, but unfortunately they can’t add a new option to a single / multiple select

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add comments in a single line text field, which then is updated in the base

Yeap!

Hey ​@Candi,

As mentioned above, yes that is all correct! If you are trying to avoid paying for airtable user portal seats, you can still try to build a workaround (not super clunky,  but not super straight forward either) by sharing read only access and building Fillout update record forms which end users can use to actually edit specific fields from the record. You’ll want to have a dynamic url for each record (constructed using a simple formula) :D

If you need any help setting this up, just feel free to reach out. I’d be happy to show you around.

Completely different matter, but would love to have you join our Airtable Hackathon! Make sure to sign up!!

Mike, Consultant @ Automatic Nation 
YouTube Channel  

​@Candi 

As mentioned above, you have 2 options:

#1. (PAID) Pay for your portal users to become editors, and then they will be able to edit whichever fields you allow them to edit within Airtable’s interfaces.

#2. (FREE) Keep those portal users as FREE read-only users, and then use external tools to let them edit records:

a) If they’re only changing one dropdown menu (for example, changing a single dropdown menu from “Not Approved” to “Approved”), the best way to do this is to use Make’s custom webhooks, which I show how to setup on this Airtable podcast episode.

b) If you need them to update multiple fields within a record, the easiest & simplest & quickest way to do this is to use Fillout’s advanced forms for Airtable, because it lets your customers edit an existing record by giving them a URL for that record.

You can even create a login page to add security to your form.

Fillout is 100% free, and it offers hundreds of features that Airtable’s native forms don’t offer, including the ability to update Airtable records using a form, create custom PDF files from a form submission, accept payments on forms, pre-fetch dynamic data from an Airtable record, customize the style and branding of your form, customize a theme for your form, display Airtable lookup fields on forms, create new linked records on a form, add a login page to your form, perform math or other live calculations on your forms, collect signatures on a form, create multi-page forms with conditional paths, connect a single form to dozens of external apps simultaneously, add CAPTCHAs to your form, and much more.

I show how to use a few of the advanced features of Fillout on these 2 Airtable podcast episodes:

1. Using Fillout to update an existing Airtable record & create an eSignature approval process with PDF file creation..
2. Using Fillout to create an order entry form with line items.

Hope this helps! If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld

Thanks guys, that will help pretty much :D