I have an airtable base that has a field linked to another record. I need a way to populate this field with a field in Jotforms WITHOUT using automation (I have tens of thousands of these records so I can't use automation).
Is there a field type in Jotforms that will populate this field type?
No, that is not possible. You would need to use Make's JotForm integrations to get your data from JotForm into an Airtable linked record field.
However, your much better solution for this would be to use Fillout’s advanced forms for Airtable, because linked record fields are natively built into Fillout!
Fillout is 100% free, and it offers hundreds of features that Airtable’s native forms don’t offer, including the ability to update Airtable records using a form, have linked record fields on your form, display Airtable lookup fields on forms, control access to a form via SSO or email domains, perform math or other live calculations on your forms, accept payments on forms, collect signatures on a form, create multi-page forms with conditional paths, create new linked records on a form, connect a single form to dozens of external apps simultaneously, add CAPTCHAs to your form, and much more.
I show how to use a few of the advanced features of Fillout on these 2 Airtable podcast episodes:
Hope this helps! If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld
Hm, I'm confused. Is it that you want new JotForm submissions that show up in Airtable to be linked appropriately? If so, existing records would have no effect on that?
Or is it that you have existing records in Airtable and existing JotForm submissions and you want to link them together somehow?
Hm, I'm confused. Is it that you want new JotForm submissions that show up in Airtable to be linked appropriately? If so, existing records would have no effect on that?
Or is it that you have existing records in Airtable and existing JotForm submissions and you want to link them together somehow?
Sorry if I am not explaining it well. Let me step back and explain in case there is a different way of accomplishing what I want. My 200 JotForms have fields for Name, Quizname, & Team Name, & # of Points. There are other fields but not relevant.
Students take a dozen or more quizzes in a competitive setting. I use Airtable to create two leaderboards. the first aggregates the total Student's scores on all the quizzes. The second leaderboard aggregates the total score for each team.
My issue is I need to use a rollup field for the team so that I can aggregate the team score.
From my understanding, I can't use the JotForm-AirTable integration to pass the team name to the linked Team field in my student table.
I know I could use the integration to a text field and then use an automation to copy it to the linked field but that is impractical because I expect 10,000 to 100,000 form entries each month and I can't afford to pay for that many automations.
If you or anyone has way to accomplish this, please let me know.
Like I said above, you would need to do this with either Make's JotForm integrations or switch to Fillout's advanced forms for Airtable.
Fillout is 100% free, and offers the ability to natively work with Airtable linked record fields.
Fillout also offers hundreds of features that Airtable’s native forms don’t offer, including the ability to update Airtable records using a form, display Airtable lookup fields on forms, control access to a form via SSO or email domains, perform math or other live calculations on your forms, accept payments on forms, collect signatures on a form, create multi-page forms with conditional paths, create new linked records on a form, connect a single form to dozens of external apps simultaneously, add CAPTCHAs to your form, and much more.
I show how to use a few of the advanced features of Fillout on these 2 Airtable podcast episodes:
Hope this helps! If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld
Sorry if I am not explaining it well. Let me step back and explain in case there is a different way of accomplishing what I want. My 200 JotForms have fields for Name, Quizname, & Team Name, & # of Points. There are other fields but not relevant.
Students take a dozen or more quizzes in a competitive setting. I use Airtable to create two leaderboards. the first aggregates the total Student's scores on all the quizzes. The second leaderboard aggregates the total score for each team.
My issue is I need to use a rollup field for the team so that I can aggregate the team score.
From my understanding, I can't use the JotForm-AirTable integration to pass the team name to the linked Team field in my student table.
I know I could use the integration to a text field and then use an automation to copy it to the linked field but that is impractical because I expect 10,000 to 100,000 form entries each month and I can't afford to pay for that many automations.
If you or anyone has way to accomplish this, please let me know.
Ahh, I see! Hmm...if you're on a paid plan and you don't need the links to be made immediately you could try
creating an automation that'll run every ten minutes that'll look for unlinked records and link them up for you via a repeating group? That'd take 24 hours * 60 minutes * 30 days / 10 minutes = 4320 automation runs
The main reason you'd want it to run every ten minutes is because the "Find Record" action you'd be using only finds 100 records at a time, and so if there were say, 250 unlinked records, it would take half an hour for them all to get linked
You could also use a script to handle this, bypassing the 100 record limit, and the idea is the same: Have an automation that runs every ten minutes and its action will be to run the script. There'd still be up to ten minutes of wait time between a submission and it getting linked though
When you say 200 JotForms, you've created 200 separate forms on JotForm?
Ahh, I see! Hmm...if you're on a paid plan and you don't need the links to be made immediately you could try
creating an automation that'll run every ten minutes that'll look for unlinked records and link them up for you via a repeating group? That'd take 24 hours * 60 minutes * 30 days / 10 minutes = 4320 automation runs
The main reason you'd want it to run every ten minutes is because the "Find Record" action you'd be using only finds 100 records at a time, and so if there were say, 250 unlinked records, it would take half an hour for them all to get linked
You could also use a script to handle this, bypassing the 100 record limit, and the idea is the same: Have an automation that runs every ten minutes and its action will be to run the script. There'd still be up to ten minutes of wait time between a submission and it getting linked though
When you say 200 JotForms, you've created 200 separate forms on JotForm?
Thanks for your suggestions. I do have several hundred different JotForms. I can't use automations because I can't afford the potential hundreds of thousands of monthly entries as we scale up. I can't use Make, Zapier, etc. because I need the forms to propagate into a leaderboard in real-time (can't wait 1-10 minutes as these integration programs require.
I am concluding there is NO solution to my issue so I am exploring creating a custom integration; More expensive upfront but feasible given my needs.
Thanks for your suggestions. I do have several hundred different JotForms. I can't use automations because I can't afford the potential hundreds of thousands of monthly entries as we scale up. I can't use Make, Zapier, etc. because I need the forms to propagate into a leaderboard in real-time (can't wait 1-10 minutes as these integration programs require.
I am concluding there is NO solution to my issue so I am exploring creating a custom integration; More expensive upfront but feasible given my needs.
Ah yeah...real time is a problem
Hmm, you could potentially still use Make / Zapier to do this in real time by making your JotForms do a webhook on submit maybe?
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