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Pipedrive to Airtable automation (via Zapier)

Dear Airtable community I need your help, please.

We’re currently using Pipedrive (PD) to track our customers throughout the sales process and I’d really like to automate adding information to Airtable (AT).

Does anyone know if there is a way that, when an orders is WON on PD that this customer record can automatically be created in AT? We have broadly similar fields, but from looking at Zapier, I can only see this linked to all activity updates/ creation of records, but not specifically something that ‘runs’ when an order is WON. Really hope you can help…! If I’m missing something that would help answer the question, do please ask and hopefully this is something that I can get up and running.

Thanks in advance,
Mark

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    3 replies

    ScottWorld
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    Yes, this is possible with either Zapier or Make. I would highly recommend using Make’s PipeDrive integrations along with Make’s Airtable integrations.

    That’s because Make is infinitely more powerful & customizable than Zapier, yet it is significantly cheaper than Zapier. I wrote an entire post here comparing Make vs. Zapier.

    If you’ve never used Make before, I’ve assembled a bunch of Make training resources in this thread. For example, here is one of the ways that you could instantly trigger a Make automation from Airtable. 

    I also give live demonstrations of how to use Make in many of my Airtable podcast appearances. For example, in this video, I show how to work with Airtable arrays in Make.

    Hope this helps!

    If you’d like to hire the best Airtable consultant to help you with anything Airtable-related, please feel free to contact me through my website: Airtable consultant — ScottWorld

    matthew_b
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    • matthew_b
    • Known Participant
    • August 8, 2024

    Hi Mark!

    It's been a few years, so not sure if this is still an issue you're trying to solve, but wanted to share that Whalesync just launched a 2-way sync Pipedrive integration that works with Airtable and would fix this.

    https://www.whalesync.com/sync/pipedrive-airtable

    rubenburdin
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    • rubenburdin
    • Participating Frequently
    • October 17, 2025

    Good breakdown from everyone here, worth adding that if you’re looking for a smoother long-term setup, you can skip the webhook and middleware complexity by using a direct two-way sync layer between Pipedrive and Airtable.

    That way, any deal marked Won in Pipedrive would automatically appear in Airtable within seconds, without relying on Zap triggers or rate-limited scripts (https://airtable.com/developers/web/api/introduction).

    Tools like Stacksync make this possible by providing real-time, two-way sync between CRMs and Airtable. It handles authentication, field mapping, and conflict resolution automatically, so your sales and ops data stay perfectly aligned as soon as deals move to Won.

    stacksync.com
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